ADMINISTRATIVE ASSISTANT II - 55003323 Date: Jan 23, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 845335 Agency: Department of Transportation Working Title: ADMINISTRATIVE ASSISTANT II - 55003323 Pay Plan: SES Position Number: 55003323 Salary: $50,419.44 - $65,248.68 Posting Closing Date: 02/03/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION Cost Center 707 / Director of Transportation Operations & Staff PENDING VACANCY / OPEN COMPETITIVE SELECTED EXEMPT SERVICE CONTACT PERSON: Dansenia Gaddie CONTACT PHONE NUMBER: 813-975-6274 CONTACT EMAIL ADDRESS: Dansenia.Gaddie@dot.state.fl.us ANTICIPATED BI-WEEKLY HIRING SALARY: $2,354.81 Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Health insurance (over 90% employer paid) + $25,000 life insurance policy (100% employer paid) + Dental, vision and supplemental insurances + State of Florida retirement package + 10 paid holidays a year + Generous vacation and sick leave + Career advancement opportunities + Tuition waiver for public college courses + Training opportunities + Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system! For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/ SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct the required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodation for individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-5300 for assistance. POSITION DESCRIPTION: Coordinates, schedules, and sets up conferences and meetings for the Office. Provides recommendations and directions on procedures, travel requests, reimbursements, and other department policies. Assists the Director with rate management and budgeting exercises. Tracks projected rate actions and monitors, advises, and recommends appropriate actions to the Director. Develop funding methodologies such as legislative budget requests. Represents the Director, in their absence, by interpreting policy decisions in the area of responsibility or by referring technical questions to the appropriate area. Coordinates the administrative activities of the Professional Engineer Training Program including recruitment efforts, scheduling, phase evaluations, and proctoring examinations. Identifies and resolves issues with trainees and phase supervisors. Orients new trainees and phase supervisors to the program. Maintains program library and assists trainees in pursuing professional registration. Prepares trainee ratings and related documents within established deadlines. Manages the overall administrative functions for the Director of Transportation Operations. Plans, coordinates, and organizes work assignments and projects. Stays up to date with the latest changes in rules, procedures, and processes related to personnel, purchasing, travel, etc. and disseminates information to staff as needed. Reviews records and reports which require action and recommends solutions or courses of action. Performs special assignments, research, and report preparation. Proofread reports for the Director and staff. Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinate with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure. Assists the Director in monitoring and administering the Office budget for purchases and/or rate management. Handles matters of a confidential nature. Provides Notary Public services for Director and staff. Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed. Coordinates and reviews for accurate personnel actions including, but not limited to, hiring packages and performance evaluations. Maintains confidentiality on all issues. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communication. The ability to collect data relating to administrative functions such as human resources, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to work independently. Ability to handle confidential information. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Skill in collecting, evaluating, and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing. Skill in written and verbal communication. Skill in reading, interpreting, communicating applicable rules, regulations, policies, and procedures, REQUIRED LICENSURE/REGISTRATION/CERTIFICATION: Florida Notary Public As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: TAMPA, FL, US, 33612 Nearest Major Market:Tampa