ADMINISTRATIVE ASSISTANT II - 64028126 Date: Sep 23, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 838178 Agency: Department of Health Working Title: ADMINISTRATIVE ASSISTANT II - 64028126 Pay Plan: Career Service Position Number: 64028126 Salary: $39,639.60 - $43,603.56 Posting Closing Date: 10/02/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) DEPARTMENT OF HEALTH - HILLSBOROUGH DIVISION OF COMMUNITY HEALTH ADMINISTRAIVE ASSISTANT II 4704B W MONTGOMERY AVE, TAMPA, FL 33616 Thank you for your interest in career opportunities with the Florida Department of Health in Hillsborough County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview. Join an amazing company culture that values employee growth and development at the Florida Department of Health. Professional development is highly encouraged and supported within our organization through opportunities for mentorships and educational and skills training. From the moment you are hired, you can begin to grow as a professional and a leader, through strategic planning, internal committees, and project engagement. There are also many opportunities for continuing education at no cost to the employee. If you are looking to further your education through a college degree, the Florida Department of Health can help with our tuition reimbursement program. We offer an inspiring and encouraging atmosphere to support you while you work with us. The Florida Department of Health (DOH) is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose, and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to needed health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations. ADMINISTRATIVE ASSISTANT II: The Administrative Assistant II is responsible for the overall administrative function within the Community Health Division, providing technical support to the Division Director and Program Managers. The position requires considerable independence and responsibility in interacting with all levels of staff within the agency, with partners, and members of the community. The Administrative Assistant II must be familiar or well informed on health department programs and services. This position is responsible for managing division purchasing, some fiscal activities as directed and serves as Kelton liaison with MIS, vendors and FDOH Hillsborough General Services Department. Your Specific Responsibilities: + Conduct and/or attend health related meetings, staff meetings, committees, and work groups + Answer and route phone calls as appropriate + Receive and greet visitors at the Kelton Building + Work with Community Health programs and purchasing agents in developing purchasing requisitions and orders for office supplies, media campaigns, and other program supply needs as needed + Receive goods and services in purchasing system and coordinates invoice payment with fiscal office + Schedule meetings, coordinate agenda and associated logistics as directed + Produce minutes and agendas and organize meeting materials for Community Health Management Team meetings + Receive and distribute mail delivered to Community Health/Kelton Building + Act as liaison with MIS and General Services divisions for work order and program needs. Submits work orders as needed to these administrative programs + Acts as Safety Council Representative for Community Health Required Knowledge, Skills, and Abilities: + Ability to use Microsoft Office programs, especially Word, Excel, PowerPoint, Teams, and Outlook + Ability to use basic office equipment, including computer, printers, phones, and copiers + Skill with interpersonal communications to work effectively with diverse community partners and co-workers + Ability to prepare written reports + Ability to understand and apply office and agency rules, regulations, policies, and procedures + Ability to utilize problem-solving techniques. Ability to plan, organize and coordinate work assignments. + Ability to multitask and organize work assignments to effectively meet deadlines Qualifications: Minimum: + At least 2 years of customer service experience + At least 3 years of experience utilizing Microsoft Office products + At least 2 years of experience as an administrative assistant or similar position Preferred: + At least 2 years of experience working for the Florida Department of Health providing internal and external customer service + At least 1 year of experience with the Florida Department of Health purchasing process Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Work Location – 4704B W Montomery Ave, Tampa, FL 33616 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits. + Nine paid holidays and one Personal Holiday each year. + State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ). + Flexible Spending Accounts. + Public Health and Nursing Loan Forgiveness Program + Tuition waivers for State Universities/Community Colleges. + And more! For a State of Florida Total Compensation Estimator visit State of Florida Total Compensation Estimator (myflorida.com) For a more complete list of benefits, visit www.mybenefits.myflorida.com . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287. Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TAMPA, FL, US, 33616 Nearest Major Market:Tampa