ADMINISTRATIVE ASSISTANT II - 64051952 Date: Feb 6, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 846298 Agency: Department of Health Working Title: ADMINISTRATIVE ASSISTANT II - 64051952 Pay Plan: Career Service Position Number: 64051952 Salary: $43,000.00 - $47,000.00 Posting Closing Date: 02/16/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Open Competitive Your Specific Responsibilities: The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system. OurMission– To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts. OurVision– To be the Healthiest State in the Nation. OurValues– Innovation, Collaboration, Accountability, Responsiveness, Excellence (ICARE) This is an independent and responsible position in FDOH-SJC Administration that completes administrative tasks and/or assignments. This position provides operational support for the Assistant Director of FDOH-SJC but also assists throughout the agency as needed. This position works independently but must also work with coworkers to accomplish deliverables as a team. This position encourages coordination and communication between all areas of FDOH-SJC. This position consists of professional administrative work by providing complex administrative services to the Assistant Director of FDOH-SJC. This position, also, provides support to the Health Officer and the Operations & Management Consultant I. In coordination/collaboration with the Assistant Director: + Manages the tracking of records requests throughout FDOH-SJC and sends necessary invoices. Assists staff, as needed, with any records requests. + Manages local policies and procedures for FDOH-SJC. + Plans/arranges/prepares for meetings and appointments within FDOH-SJC and with community partners. + Assists with the development and implementation of employee engagement/development activities including but not limited to educational/training, all staff meetings and projects. + Prepares reports for deliverables. + Maintains an effective, up-to-date, record retention/filing system. + Performs necessary tasks to ensure completion of special projects. + Reviews and updates Position Descriptions. Prepares a variety of materials in numerous formats including but not limited to memoranda, letters, reports, minutes and in-house correspondence. Coordinates, as needed, with FDOH-SJC staff to collect data and information in the preparation of documents and/or reports. Performs support functions for FDOH-SJC which includes but is not limited to, working with clients and vendors, answering telephones, processing mail, completing check logs, and providing support for all FDOH-SJC projects and deliverables. Coordinates and participates in meetings and trainings as requested. Completes meeting minutes and meeting follow up as needed. Provides excellent customer service on the telephone and in person. Assumes back-up responsibilities for the Personnel Liaison including but not limited to classification, recruitment, payroll, attendance and leave, insurance and benefits, statewide training and monitoring, file room and facilitate general guidance to management on Human Resource processes. Performs other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge, skills, and abilities, including utilization of equipment, required for the position: + Knowledge of administrative practices + Skilled in Microsoft Office products and computer usage + Skilled in oral and written communication + Ability to multitask and remain organized + Ability to provide excellent customer service Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): Valid Drivers License Other job-related requirements for this position: Incumbent is required to complete time sheet, work activity reports (EARs) if applicable, and mandatory trainings. Trainings may be deemed mandatory by Agency, Statute, Grant, Program, or County Administrator. Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural Working hours: (A) Daily from 8:00 AM to 5:00 PM (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) N/A Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: St. Augustine, Florida 32084 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits; + Nine paid holidays and one Personal Holiday each year; + State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ); + Flexible Spending Accounts; + Tuition waivers; + And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: ST AUGUSTINE, FL, US, 32084 Nearest Major Market:Jacksonville