Under general supervision provides moderately complex administrative support to the Maryland Applied Graduate Engineering MAGE Office and serves as the first person with whom visitors come in contact This position serves as the font desk staff member and is responsible for meeting and greeting visitors maintaining office filing systems answering phone calls coming into the main office phone line directing customers to proper authority or imparting correct knowledge managing inventory of kitchen and office supplies and assisting in the creation and dissemination of documents mail packages and drafting and disseminating correspondenceThe Administrative Assistant will update spreadsheets make purchases on behalf of the office for faculty staff and student use The Administrative Assistant will manage the office inventory of classroom instructional components and marketing material In addition this position will support general business functions such as budget reconciliation the collection and dissemination of bills invoices and expense reports This position is a Purchase Card holder and responsible for office purchase needs The position gathers data and documentation to prepare communications and summaries and aids in the I 9 compliance process as well as other human resources duties The Administrative Assistant books travel for faculty staff and guests and aids in the student travel grant process The A James Clark School of Engineering at the University of Maryland serves as the catalyst for high quality research innovation and learning preparing our students to create innovations that will address the 21st century Grand Challenges eg energy environment security and human health and improve the human condition The Clark School is dedicated to leading and transforming the engineering discipline and profession to accelerating entrepreneurship and to transforming research and learning activities into new innovations that benefit millions