Job Description

ADMINISTRATIVE ASSISTANT II, Facilities-Repair and Maintenance (R&M), to provide administrative support and coordination for the R&M area.  Will perform a variety of administrative duties--under the direction of the assistant manager of R&M--for an assigned team and work collaboratively with peers to provide cross-functional support to other teams.  Primary responsibilities include reviewing and following up on work orders; updating the work order system; maintaining equipment records; producing reports and charts; reviewing available inventory for scheduled jobs; processing purchase order requisitions, requests for payment, and reimbursements; coordinating shutdown requests/notifications and communicating with the MIT community; responding to inquiries; composing, updating, and editing correspondence; designing presentations; assisting with new employee on-boarding; coordinating appointments, meetings, and trainings; attending meetings and recording, interpreting, drafting, and distributing minutes; and performing other duties as assigned.