DHL Supply Chain is Hiring!

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At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

\n\nPosition: Administrative Assistant II\nShift: 7am-3pm Monday-Friday \nPay: $22.00\n\n

In addition to the general job description below, the ideal candidatebe responsible for:

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Providing administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

\n\nManage the accounts payable and receivable process. Obtain purchase orders, validate and process invoices. Contact vendors regarding discrepancies.\nAssist the General Manager with the month end close process.\nType correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.\nUse considerable judgment and initiative to determine the approach or action to take in non-routine situations.\nPerform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.\nPrepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.\nMaintain filing system including items that are confidential. Establish, maintain, and when necessary, revise supervisor’s files.\nOpen and review all mail directed to management staff. Compose responses to routine inquiries and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.\nRequire continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.\nServe as central communication point for associates on business relations items.\nDelegate work to one or two associates to assist with routine duties.\nFollow up on all assignments delegated to subordinate managers as to status, completion, etc.\nOperate office equipment including fax, copiers, printers, binding machines.\nPerform additional duties as assigned by management.\n\n

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Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® and Top Employer in the US for the 3rd year in arow

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- AFFORDABLE medical, dental, and vision coverage offered on your 30th day

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- Paid vacation and holidays

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- 401(k) with generous company match

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- Tuition reimbursement program

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- Excellent training and career advancement opportunities

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Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)Maintain departmental records and prepare reports.Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.Follow up on all assignments delegated to subordinate managers as to status, completion, etc.Maintain administrative filing system including items that are confidential.Process weekly payroll records.Serve as central communication point for associates.Operate office equipment including fax, copier, printer, and binding machines.Perform additional duties as assigned.

Required Education and Experience:

Two years related experienceHigh School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.