Administrative Assistant II Location: Moline, IL Duration: 13 months Description: Requirements: Minimum of a high school diploma with 3+ years experience in an administrative/support role is required but prefer a minimum of a 2-year degree with 2+ years of experience. Experience with coordinating travel (airfare, hotel and car rental) directly or by working with a travel agent and will also complete travel and expense reports. Proficient with MS Office suite of products, with an emphasis on Excel, Word, PowerPoint, and Teams Understand the importance of confidentiality and attention to detail and have a collaborative attitude. What Sets You Apart: Experience working in a law/lawyer office Assignment Description: Support at least 4 lawyers and be responsible for general administrative duties (filing, scanning, copying, records retention, etc.), including data input, scheduling meetings, coordinating events/functions, preparing correspondence and PowerPoint presentations, e-billing support, and mail distribution. May be responsible for supporting special projects and maintaining SharePoint sites, as requested. Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitates work flow through a manager's office. Develops reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases. May receive project work consistent with the skills and skill level found in the job's other work. Assignment Duties: Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. May maintain databases, systems applications or files to ensure accurate and current information is available for use by others. Schedules meetings Coordinates travel arrangements Maintains appointment calendars on behalf of department managers, attorneys or supervisors May coordinate meeting amenities (i.e. refreshments, etc.). Gathers and summarizes data from various sources in order to complete reports and special projects. Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. Processes and distributes incoming and outgoing mail, interoffice messages, faxes, emails, and voicemail messages throughout the department. Researches, resolves, and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures May organize/maintain records of attorneys and others' projects and correspondence, following up on pending items May facilitate/organize workflow for department, ensuring follow-up items are addressed. Creates and maintains sensitive department records; uses data to prepare letters, and memoranda and PowerPoint decks for attorneys use and/or signature.