Position Title:Administrative Assistant II Job Group:Professional & Scientific Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience Preferred Qualifications:Experience providing administrative support to multiple stakeholders in an office environment. Experience preparing reports, meeting minutes, and other professional communication. Experience planning, scheduling, or providing logistics for medium to large events. Proficiency with Microsoft Office Suite, including MS Excel and Teams. Experience using Qualtrics to create and distribute surveys and polls. Job Description: The Department of Food Science and Human Nutrition within the College of Health and Human Sciences and the College of Agriculture and Life Sciences at Iowa State University is seeking an Administrative Assistant II. This role provides administrative support to the department chair and serves as a liaison for daily operations with other administrative offices, visitors, faculty, and staff. The Administrative Assistant II will handle requests and inquiries on behalf of the department chair, addressing and resolving various issues as they arise. The position involves overseeing special projects assigned by the chair, coordinating internal and external communications, and managing functions such as meetings, visitor arrangements, and special department events. Responsibilities include preparing for meetings, taking minutes, planning events, and ensuring effective communication within the department. The ideal candidate will demonstrate exceptional organizational and interpersonal communication skills, the ability to work both independently and collaboratively in a team setting, and the capacity to thrive in a fast-paced environment with tight deadlines. This role requires a high level of discretion and the ability to secure and maintain confidential information. Proficiency in computer skills, particularly with the MS Office Suite, is essential for success in this position. The Administrative Assistant II position offers a dynamic and engaging work environment within a department that values collaboration, growth, and community. This role is ideal for individuals interested in career growth, as the team is highly supportive of career advancement and encourages participation in leadership training, council meetings, and other professional development opportunities. The department fosters flexibility, allowing team members to balance their responsibilities while pursuing additional learning experiences. As part of a fun and collaborative team, you will contribute to the mission of the Food Science and Human Nutrition Department, which focuses on building impactful programs such as Culinary Food Science, Dietetics, Diet and Exercise, Food Science, Nursing, and Nutritional Science. This position offers not just a job, but a chance to grow professionally while being part of a meaningful and engaging academic environment. Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Level Guidelines• Career-level position demonstrating proficiency and knowledge of related competencies• Works under direct to general supervision and may receive guidance on more complex assignments• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature• Applies thorough knowledge to respond to inquiries and requests• Able to resolve most problems and issues and respond to requests without escalation• Provides guidance to students• May provide supervision to one to two other staff or lead a small work team Appointment Type:Regular Number of Months Employed Per Year:12 Month Work Period Time Type:Full time Pay Grade:PS806 Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager. Original Posting Date: November 18, 2024 Posting Close Date:December 1, 2024 Job Requisition Number:R15926 By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu . If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 . General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.