**Administrative Assistant II** **Bookmark this Posting** **Print Preview** **|** **Apply for this Job** **Please see Special Instructions for more details.** Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. **Posting Details** Position Information **Posting Number** S05911P **Position Title** Administrative Assistant II **Department** Accounting **Location** Arlington **Job Family** Administrative Support **Position Status** Full-time **Work Hours** Standard **Work Schedule** Monday-Friday 8:00 AM -5:00 PM + Extended work hours periodically required. **Open to** External and Internal **Salary** Salary is commensurate based on qualifications and relevant experience up to $52,000. **Duration** Funding expected to continue **Pay Basis** Monthly **Benefits Eligible** Yes **Benefits at UTA** We are proud to offer a comprehensive benefits package to all our employees at the University. **https://www.uta.edu/hr/employee-benefits** To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: **https://resources.uta.edu/hr/services/records/compensation-tools.php** **University Information** The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas. Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at **https://www.uta.edu/administration/president/strategic-plan/rise100** . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact. **Job Summary** Manages the office and provides administrative support by assigning tasks to the support specialists, providing supervision and ensuring the needs of the department are met under the guidance of the Chair. Requires a broad and deep understanding of organizational operations, handling confidential and sensitive information such as hiring, faculty evaluations etc., as well as financial records and transactions. **Essential Duties and Responsibilities** + Provides supervision and direction to the department support specialists and student workers to ensure the smooth operation of the department by assigning tasks, ensuring completion etc. + Planning for events and ensuring that all the necessary approvals and arrangements are made well in time and supervising the staff to make sure the events are adequately supported. + Prepares budgets, reconciles departmental financial accounts. + Prepares and submits financial transactions including vouchers, deposits, transfer of funds, departmental scholarships (Scholarship and account management) and reconciles Procard accounts. + Serves as a liaison between the business or academic unit and internal and external clients including donors, alumni, the Texas State Board of Public Accountancy and AACSB accreditation etc. + Assists department chair in gathering data for preparation of the reporting. + Addresses and resolves routine problems within the business or academic unit; follows internal and external policies and procedures during the resolution of problems. + Assists with student issues. + Coordinates and or supervises departmental functions relating to common exams, equipment (ordering supplies, computers, furniture and disposition of old equipment and furniture) and department reporting requirements (inventory of equipment, CASIM room assignments, and Contingency Plan updates). + Serves as department timekeeper, maintains employee records, prepares and submits faculty and GTA assignments as necessary, submits CCQs tracks annual appointments for the business or academic unit, submits pay submissions for overloads, etc. + Handles or supervises administrative functions relating to faculty and courses (i.e., ordering class supplies, syllabi maintenance, making test copies, book ordering and may assist with class scheduling, etc.) + Manages and maintains department chair’s calendars; organizes, schedules and meetings. + Creates routine correspondence (i.e., letters, emails, etc.); submits e-forms; maintains files and records. + Other duties as assigned. **Minimum Qualifications** + High school diploma or equivalent with a minimum of four (4) years of experience providing secretarial or administrative support in increasingly demanding positions. **Preferred Qualifications** + Bachelors’ degree in Communication, General Studies, or Business. + Experience with department budgets. + Experience processing basic financial transactions. + Experience with PeopleSoft. + Experience with University of Texas at Arlington policies and procedures. **Knowledge, Skills and Abilities** + Ability to utilize Microsoft Office Suite. + Knowledge of standard office practices and procedures. + Ability to maintain accurate records. + Skilled in written and oral communication skills. + Ability to independently resolve routine and complex problems and make decisions. + Ability to draft, read and comprehend a variety of correspondence. + Ability to manage time effectively and prioritize work. + Skilled in preparing clear and concise reports, correspondence, and other written materials. + Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines. + Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials. + Skilled in applying logical thinking to solve problems or accomplish tasks. + Understanding, interpreting, and communicating complicated policies, procedures, and protocols. **Other Requirements** **Working Conditions** **Special Conditions for Eligibility** **CBC Requirement** It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. **EEO Statement** It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy. **ADA Accommodations** The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email **ADADocs@uta.edu** . Posting Detail Information **Number of Vacancies** 1 **Open Until Filled** **Minimum Number of References Required** 3 **Maximum Number of References Accepted** 3 **Special Instructions to Applicants** Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. **Requirement Questions** Required fields are indicated with an asterisk (*). 1. *What is the highest level of education attained? 2. GED 3. High School Diploma 4. Associate's Degree 5. Bachelor's Degree 6. Master's Degree 7. PhD or equivalent 8. *How many years of experience do you have in PeopleSoft? 9. None/less than 1 year 10. 1 to 2 years 11. 3 to 4 years 12. 5 years or more 13. *How many years of professional experience do you have in the related field? 14. None/less than 2 years 15. 2 to 3 years 16. 4 to 5 years 17. 6 years or more 18. *What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? 19. No skills/Basic 20. Intermediate 21. Advanced 22. Proficient **Documents Needed To Apply** **Required Documents** 1. Resume or CV **Optional Documents** 1. Cover/Interest Letter