Administrative Assistant II Rochester, NY (http://maps.google.com/maps?q=1099+Jay+Street+Rochester+NY+USA+14611) • Essential Business Services Job Type Full-time Description Administrative Assistant II Essential Business Services Rochester, NY On-Site FULL-TIME [Nonexempt] : 40 hours per week Coordinated Care Services Inc (CCSI) (https://positions.paylocity.com/PositionManagement/wizard/2033530) seeks a talentedAdministrative Assistant IIto contribute their expertise in providing essential business services to our provider organizations and customers. As anAdministrative Assistant II, you will be the primary administrative support for the Rochester NY location. This includes supporting various departments and programs, generating reports, coordinating meetings, and handling general office and facilities operations. In this role, you will + In coordination with Administrative and Facilities Manager, oversee office operations and support for Rochester NY location. + Serve as lead contact for office and facility management in Rochester NY location. + Generate and prepare reports, presentations, and spreadsheets. + Coordinate and schedule meetings, including arranging necessary materials and equipment. + Work with vendors to source services, place orders and prepare invoices + Conduct basic research and gather data to support departmental projects. + Assist with travel arrangements and expense reporting. + Maintain and update filing systems, databases, and records. + Provide support executive leadership team for special projects and initiatives as needed. + Serve as a point of contact for internal and external stakeholders. + Provide backup coverage for reception and front desk during business hours. + Other duties as assigned. Required Competencies: To be successful in this position you will need competence in: + Communicating effectively; strong interpersonal, verbal, and written skills. + Organized, detail-oriented, self-driven to accomplish tasks and ability to prioritize. + Comfortable working “behind the scenes” in support of projects. + Critical thinking and decision-making acumen. + Commitment to working in collaboration with team members in other roles to present high-quality, engaging, and efficient experiences. + Valuing diversity and fostering an inclusive environment. + Comfortable learning new software tools such as Canva and Constant Contact Requirements Education and Experience + Associate’s degree or equivalent experience, or relevant field of study, or equivalent education and work experience (see CCSI's equivalency chart (https://www.ccsi.org/CCSI/media/pdfs/Equivalency-chart.pdf) ) + At least 3 years of administrative support or operations experience + Proficiency in Microsoft Office Suite including Word, Power Point, Excel, Teams, Excel, Outlook and calendar management Additional Requirements + Satisfactory completion of all required background screenings. + Ability to manage multiple tasks and prioritize effectively. + Ability to work independently and be self-directed + Excellent organizational and problem-solving skills. + Effective communication and interpersonal abilities. + Respect the confidential nature of all CCSI and CCSI customer information you are exposed to in the course of your work performance. Staff working directly with protected health information /electronically stored protected health information, personally identifiable information, and other patient/consumer/customer data, will abide by the specific procedures and policies outlined by CCSI’s Code of Conduct and CCSI’s Privacy and Security Policies, New York State regulations and Federal regulations. We AreCCSI! (https://www.ccsi.org/) CCSI employs more than 500 talented, dedicated professionals who provide program management services, consulting, and operational support needed by local departments of mental health and social services, state agencies, community-based organizations, and school districts across New York State and beyond! Our mission, simply put, we help people and communities. CCSI’s vision is to be an exceptional place for individuals to grow and build a career, while expanding our capacity to invest in communities. We do this by prioritizing employee voice and equity to ensure we protect employees from harm; provide connection and community; enable work-life harmony; foster mattering at work; and creating opportunities for growth and development. We Can Offer You (https://www.ccsi.org/employment/) + Market competitive compensation. + An award-winningWellness@Work (https://www.ccsi.org/employment/wellness-initiatives/) and employee benefits program. + An organization that is committed toracial equity and anti-racist practices (https://www.ccsi.org/employment/racial-equity-and-justice-initiative-reji/) . + Continuousprofessional development (https://www.ccsi.org/employment/professional-development/) opportunities. + A voice (https://www.ccsi.org/employment/employee-engagement/) in shaping CCSI’s ever-evolving diverse company culture. CCSI does not accept inquiries from third-party recruiters or search agencies. Coordinated Care Services, Inc (CCSI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Salary Description $25-$27/hr