Position Information Posting Number 20113047 Position Title Administrative Assistant II FTE 1.0 Position Type Staff Department Dishman Art Museum Position Summary Information Job Summary/Basic Function About This Role: The Administrative Coordinator for the Dishman Art Museum is responsible for various administrative, operational, and programmatic duties to support the museum’s mission. Reporting directly to the Museum Director, this position plays a critical role in maintaining museum records, assisting with exhibitions, organizing events, supervising student staff and volunteers, and ensuring the museum operates efficiently. What You’ll Do – Position Responsibilities: + Collections Management and Administrative Operations: + Create and maintain digital and paper records for all objects in the collections management system, including acquisition records, condition/conservation reports, paper object files, and supplementary records. + Perform office duties related to day-to-day museum operations and special projects. + Receive, pack, and ship artwork. + Exhibition and Event Coordination: + Assist the Director in installing and labeling objects for presentation in the galleries. + Plan and publicize special events and programming for the university and the general public. + Attend exhibition opening receptions, fundraising events, and other special events as needed. + Visitor Engagement and Supervision: + Greet visitors and answer inquiries in person and on the phone, particularly from students. + Host and provide tours of exhibitions during public hours. + Supervise student staff, interns, and community volunteers. + Ensure the museum building and artwork remain secure during open hours, noting and reporting facility maintenance needs. + Support for the Museum Director: + Assist the Museum Director as needed, contributing to the overall success of the museum’s operations and programs. Key Competencies: Knowledge: + Understanding of museum operations and collections management. + Familiarity with arts programming and event planning. Skills: + Effective communication and interpersonal skills. + Strong organizational and administrative abilities. + Technical proficiency with software and tools relevant to museum operations. Abilities: + Ability to manage multiple priorities and adapt to changing circumstances. + Capacity for effective problem-solving and process innovation. + Ability to provide leadership to students and volunteers. Physical Requirements: + Able to lift 25 pounds and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings. Job Conditions: + Work is primarily performed within the Dishman Art Museum. The role involves physical tasks, occasional night, and weekend work, and maintaining security and professionalism in a public-facing environment. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. Benefits: + Health, dental & vision insurance + Life insurance + State of Texas Retirement plans + Tuition covered at 100% for employees, spouses and/or eligible dependents. + Paid time off – vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html) Minimum Qualifications + High School Diploma or GED required + Minimum of 1 year of administrative experience + Proficiency in Microsoft Office Suite and experience with collections management software (e.g., FileMaker Pro or PastPerfect Museum Software) + Effective communication skills, including excellent oral and written abilities. + Demonstrated ability to work effectively in a team environment + Ability to remain observant, alert, and responsive in public-facing and security-sensitive situations EEO Statement Lamar University is An Equal Opportunity Employer Veteran's Preference Statement Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003. Preferred Qualifications + Minimum three years of relevant arts and/or museum experience + Knowledge of Adobe Creative Suite Security Sensitive Statement This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Salary $29,759-$38,687 Work Hours Application Information Posting Date 01/17/2025 Close Date 04/17/2025 Open Until Filled No Special Instructions