Description

The Administrative Assistant II is responsible for supporting various administrative and operational functions within the department. Key duties include researching and compiling information for reports, preparing and monitoring budgets and grants, and maintaining compliance with regulatory standards. The role also involves coordinating human resources and payroll transactions, planning and organizing events, managing supplies and inventory, and serving as a liaison with other departments and external parties.

Must Have/Top Skills:

• 4+ years related administrative or business experience

• MS Office Suite - Intermediate

• Adaptabilitys

• Applies Learning

• Communication and interpersonal skills

• Contributes to Team Success

• Decision Making

• Initiates Action

• Manages Work/Time Management

Responsibilities:

• Research, compile, and assemble information for reports; prepare statistical reports and categorize figures.

• Prepare and monitor budgets and grant allocations; maintain accruals and balanced accounts.

• Maintain departmental employee files, ensure regulatory compliance, and manage human resources and payroll transactions.

• Assist in planning forums, conferences, seminars, meetings, and visiting professorships; coordinate informational packets and transcribe meeting minutes.

• Investigate and resolve administrative or operational issues.

• Check materials for supervisor's attention, ensuring all relevant data and authorizations are included.

• Restock supplies, inventory merchandise, requisition goods, and collaborate with Purchasing for best pricing; track vendor contract expirations.

• Serve as a liaison with other departments and external parties to achieve objectives and complete assignments.

• Participate in grant applications, special projects, and survey preparations.

• Make travel arrangements, prepare reimbursements, and manage incoming mail.

• Screen and direct telephone calls, inquiries, and patient appointments; keep records of patient billing.

Perform other related duties as assigned.

Skills

Administrative assistance, Microsoft office, Customer service, Administrative support, Medical, Data entry

Top Skills Details

Administrative assistance,Microsoft office,Customer service,Administrative support,Medical,Data entry

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Feb 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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