Administrative Assistant II Print (https://www.governmentjobs.com/careers/detroit/jobs/newprint/4833466) Apply  Administrative Assistant II Salary $41,793.00 - $51,971.00 Annually Location Michigan, MI Job Type Certified-Regular Civil Service Job Number 20240343601105OCFOJS Department Off Chf Financial Officer Division ODFS - Public Infrastruct Opening Date 02/20/2025 Closing Date 2/28/2025 11:59 PM Eastern Bargaining Unit 0100-Association of Professional and Technical Emp + Description + Benefits + Questions Description Be a Part of the City You Love! The Office of the Chief Financial Officer - Departmental of Financial Services Public Infrastructure division is accepting applications for an Administrative Assistant II position. Position Summary Administrative Assistant II is an intermediate level para professional within the City of Detroit Office of the Chief Financial Officer that requires close direction and supervision. The Administrative Assistant performs a bro a d range of clerical and administrative general office support activi ti es. Those duties include, but are not limited to: opens mail and determines the appropriate method of routing; liaison between superiors and subordinate staff, other departmental staff, departments and outside agencies; schedules appointments and maintains appointment calendar for superior; assists staff by providing information about procedures, practices and policie s . Examples of Duties + Assists department managers, department directors or related management staff + Greet s visitors or callers and handle s their inquiries or direct s them to the appropriate persons according to their needs + Sorts, opens, and distributes incoming mail to staff + Make copies of correspondence or other printed material + Answer telephones and give s information to callers, take s messages, or transfer s calls to appropriate individuals + Coordinate conferences, meetings, or special events and arrange s travel reservations for office personnel + Maintain s scheduling and event calendars for staff + Locate s and assemble s documents for briefings and conferences + Assists staff by providing information about procedures, practices and policies in division + Check s and/or compare s documents, forms, applications, or other materials for accuracy, completeness, grammar, and format + Write s simple or repetitive, non-technical correspondence such as letters of acknowledgement in accordance with a given format + Operate s electronic mail systems and coordinate s the flow of information, internally or with other organizations + Operate s office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions + Use s computers for various applications, such as database management or word processing + Sets up, manages, and develops systems for paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as attendance records, correspondence or other material + Composes, types and distributes meeting notes, correspondence , or reports + Develops material for supervisor's use in public speaking engagements + Manages and coordinates the receipting activities of goods and services for Department that the team is responsible for ensuring all goods and services are properly received, documented, and accounted for + Coordinates and manages travel activities for ODFS team such as planning of travel advance, registering for conferences; requires attention to detail, organization, and clear communication + Manages the staff time and attendance accurately entered in Ultipro system; proper approvals obtained for staff taking time off, etc + Performs special projects and other duties as assigned Minimum Qualifications Education For all Administrative Assistants, it is a requirement to have completed High School graduation or General Educational Development (GED) certificate. Experience In addition to the minimum education requirements, the following experience requirements also apply: For entry into the Administrative Assistant position, at least one (1) year of administrative support experience where use of personal computers to prepare correspondence, reports and charts to enter and retrieve information is required. Administrative Assistants must demonstrate proficiency with integrated word processing and spreadsheet functions. This proficiency may be measured by taking a written test. For selection, appointment to an Administrative Assistant level II should have at least two (2) years of experience. Equivalency Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis. Supplemental Information Evaluation Plan + Computer Based Test: 30% + Interview: 70% + Evaluation of Training, Experience & Personal Qualifications: P/F Total of Interview and Evaluation T.E.P: 100% Additional points may be awarded for: + Veteran Points: 0 – 15 points Detroit Residency Credit: 15 points LRD: 02/20/2025 EMPLOYMENT BENEFITS The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following: HEALTH + Medical - Eligible for hospital, surgical, and prescription drug benefits. + Dental + Vision INSURANCE + Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent. + Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement. PAID TIME OFF + Sick Leave + Vacation + Holidays OTHER LEAVE BENEFITS The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave, RETIREMENT BENEFITS City Employees Retirement System As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after: • Completion of thirty (30) years of service; - At age sixty (60) if you have at least ten (10) years of service, or - At age sixty-five (65) with eight (8) years of service. • In the event of disability, other eligibility rules apply); - An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service; • Employees are vested after ten (10) years of service, regardless of age. ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions. Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit. 01 Please indicate your highest level of education completed + High School Diploma/GED + Associate's Degree + Bachelor's Degree + Master's Degree + PhD/J.D. + No Education experience 02 How many years of previous administrative support experience do you have where use of personal computers to prepare correspondence, reports and charts to enter and retrieve information is required? + 0 - 1 Year + 2 - 4 Years + 5 - 7 Years + 8 Years or more 03 Describe your previous administrative support experience below in detail. 04 Describe your proficiency with integrated word processing and spreadsheet functions below. Required Question Employer City of Detroit Address Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226 Website http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job Apply Please verify your email address Verify Email