ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS Print (https://www.governmentjobs.com/careers/lacounty/jobs/newprint/4658018) Apply  ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS Salary $65,911.68 - $88,823.04 Annually Location Los Angeles County, CA Job Type Temporary Job Number b0888B-EA Department MENTAL HEALTH Opening Date 09/13/2024 + Description + Benefits + Questions Position/Program Information TYPE OF RECRUITMENT : OPEN COMPETITIVE- EMERGENCY EXAM NUMBER: b0888B-EA FILING DATES: Tuesday, September 17, 2024 at 9 a.m. (Pacific Time) This examination will remain open until the need of the service are met and is subject to close without prior notice. The LA County Board of Supervisors recently declared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Assistant II vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant II. Essential Job Functions Analyzes, evaluates, prepares, and makes recommendations on the budget of a smaller department or a major segment of the budget of a large-sized department. Analyzes and makes recommendations on the siting, leasing, equipping and staffing of major facilities. Analyzes and makes recommendations on complex organizational problems and work procedures having an interdivisional, interdepartmental, or limited public impact. Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department. Participates in the implementation of changes resulting from studies, and writes associated procedural manuals and instructions. Requirements MINIMUM REQUIREMENTS: TRAINING AND EXPERIENCE: Option I: Two years of experience in a *staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel. Option II: One year of experience at the level of Los Angeles County's Class of **Staff Assistant I, ***Administrative Assistant I, or ****Senior Departmental Personnel Assistant analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel. NO OUT-OF-CLASS EXPEREIENCE OR VERIFICATION OF EXPERINCE LETTERS (VOEL) WILL BE ACCEPTED. APPLICANTS MUST HAVE THE REQUIRED EXPERIENCE AT THE TIME OF FILING. *Staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support. **In the County of Los Angeles, the level of Staff Assistant I is defined as having responsibility for the housekeeping and record keeping functions; and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a department. ***In the County of Los Angeles, the level ofAdministrative Assistant I is defined as analyzing and making recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance. ****In the County of Los Angeles, the level of Senior Departmental Personnel Assistant is defined as assisting technical human resources staff in carrying out the personnel program of a department. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment. APPLICATION AND FILING INFORMATION Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information. INSTRUCTIONS FOR FILING ONLINE Applications must be filed online by clicking on the green "Apply" button located on the top right corner of the screen. Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts, Resume, etc.) as attachment(s) during application submission, or send by email to exams@dmh.lacounty.gov within 7 calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email. Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, provide the name and address of your employer, your job title, beginning and ending dates, and description of work performed. If your application is incomplete, it will be rejected. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please addisan@dmh.lacounty.govas well asnoreply@governmentjobs.comandinfo@governmentjob.com to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail. You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account ongovermentjobs.com/careers/lacounty.gov you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER LANGUAGE Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. FAIR CHANCE EMPLOYER The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction historyunless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. NO SHARING USER ID AND PASSWORD All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. DEPARTMENT CONTACT: HR Examinations Unit:(213) 972-7034 HR Examinations Unit Email:exams@dmh.lacounty.gov Analyst Contact Phone:Irene San, (323) 705-4074 Analyst Contact Email:isan@dmh.lacounty.gov ADA COORDINATOR PHONE: (323) 705-4074 TELETYPE PHONE: (800) 735-2922 CALIFORNIA RELAY SERVICES PHONES: (800) 735-2922 COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting. Equal Employment Opportunity/Non-Discrimination Statement: The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/. Testing Accommodations for Applicants: The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/. Fair Chance: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952). Employment Eligibility: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Career PathFinder: Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov. Revised January 2025 For detailed information, please clickhere (http://hr.lacounty.gov/benefits/) 01 The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWERS CAREFULLY. Please be as specific as possible and include all information as requested. Comments such as "see resume or application" will not be considered as a response and credit will not be given. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal + YES, I UNDERSTAND THE ABOVE INFORMATION AND INSTRUCTIONS. 02 This position works with individuals experiencing homelessness. + Yes, I understand and am willing to perform all necessary work duties. 03 Option I: Do you have two years of experience in a *staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel? *Staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support. + Yes + No 04 Describe your experience related to question #3 above question and be as specific as possible and include all information as requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. The experience you claim in this supplemental questionnaire MUST also be consistent with experience listed on your application or resume. If only the above keywords appear in your answer response and no supporting details related to the above question, credit will not be given. Additionally, please do not use "see resume and application", this is a non-response and credit will not be given. Please use the format below. EMPLOYER NAME / SECTION: PAYROLL TITLE: DATES OF EMPLOYMENT RELATED TO ABOVE EXPERIENCE:From(mm/year) –TO(mm/year) LIST OF DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE: If you do not have any experience in this area, please write "DOES NOT APPLY". 05 Option II: Do you have one year of experience at the level of Los Angeles County's Class of **Staff Assistant I, ***Administrative Assistant I, or ****Senior Departmental Personnel Assistant analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel. **In the County of Los Angeles, the level of Staff Assistant I is defined as having responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department. ***In the County of Los Angeles, the level of Administrative Assistant I is defined as analyzing and making recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance. ****In the County of Los Angeles, the level of Senior Departmental Personnel Assistant is defined as assisting technical human resources staff in carrying out the personnel program of a County department. + Yes + No 06 Describe your experience related to question #5 above and be as specific as possible and include all information as requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. The experience you claim in this supplemental questionnaire MUST also be consistent with experience listed on your application or resume. If only the above keywords appear in your answer response and no supporting details related to the above question, credit will not be given. Additionally, please do not use "see resume and application", this is a non-response and credit will not be given. Please use the format below. EMPLOYER NAME / SECTION: PAYROLL TITLE: DATES OF EMPLOYMENT RELATED TO ABOVE EXPERIENCE:From(mm/year) –TO(mm/year) LIST OF DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE: If you do not have any experience in this area, please write "DOES NOT APPLY". 07 Are you proficient in American Sign Language (ASL)? + Yes + No 08 Do you have American Sign Language (ASL) certification? Note: Please attach a legible copy of your certificate to your application at the time of filing. If you are unable to attach your certificate, please email your certificate to exams@dmh.lacounty.gov within seven (7) calendar days from application submission. + Yes, I have attached ASL certification to my online application. + Yes, I will email ASL certification to exams@dmh.lacounty.gov within (7) calendar days from application submission. + No, I do not have ASL certification. 09 Do you have a County American Sign Language (ASL) certification? Note: Please attach a legible copy of your certificate to your application at the time of filing. If you are unable to attach your certificate, please email your certificate to exams@dmh.lacounty.gov within seven (7) calendar days from application submission. + Yes, I have attached a County American Sign Language certification to my online application. + Yes, I will email County American Sign Language certification to exams@dmh.lacounty.gov within (7) calendar days from application submission. + No, I do not have a County American Sign Language certification. Required Question Employer County of Los Angeles Address ****************** Los Angeles, California, 90010 Website http://hr.lacounty.gov Apply Please verify your email addressVerify Email