PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:

https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=184891

About Northern Essex Community College:

THE COLLEGE:Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts. Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center. Our urban campus in Lawrence occupies a number of buildings in the heart of downtown. Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health Technology Center. Both campuses are a short drive to Boston and to the beaches and state parks along the coast.

The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve. NECC is also committed to using evidence to guide planning and decision-making. These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps.

We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve. With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England.

We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success.

Job Description:

POSITION: Full-Time Administrative Assistant II - STEM (Administrative Assistant II):STEM Meta Major Center; Haverhill Campus; 37.5 hours/week, Monday throughFriday, 8:00am - 4:00pm; AFSCME Unit I Position

SUMMARY:Responsible for performing a wide range of administrative duties in support of the division dean, including but not limited to: assisting in the development of the master schedule and faculty teaching schedules, coordinating the allocation of office space, organizing the ordering of textbooks, scheduling meetings, assisting faculty and students, compiling information to prepare accurate reports, preparing correspondence, maintaining records and filing, and answering division office phones. Also provides special project support to college initiatives including grant- funded activities and High School programs. May supervise other support staff and temporary staff. Other duties as assigned.

RESPONSIBILITIES:

The responsibilities include, but are not limited to the following:

Serve as the point of contact for the Dean; answer and field phone calls, respond to inquiries and e-mails in the absence of the Dean.Reserve rooms for meetings and eventsMonitor and track multiple departmental budgets and grants on an ongoing basis; submit on-line requisitions, track expenditures, P-card purchases and reallocations, track personnel and operational spending based on fiscal deadlines, identify funding for various purchases, assist in identifying budgetary projections and shortfallsCommunicate effectively and diplomatically with the diverse student and faculty population, administration, staff and the general public.Follow established procedures when responding to inquiries from students, faculty and staff to provide information and take appropriate actions.Compose, proofread and maintain documents and communication for accuracy and completeness.Work cross-functionally with other teams such as the Office of Finance, Human Resources, Payroll, Facilities, and Information Technology to build relationships and support special projects.Assists in the hiring process, ensuring alignment with NECC hiring requirements, policies, and procedures.Tracks employee time-off schedules and requestsSubmit work orders and maintenance tickets as neededDevelop Wufoo forms, surveys, QR codes for various eventsAssist with organizing student outreach efforts; create and distribute callout-lists, make calls to studentsUtilize the College's Banner Information System, Questica budgeting system and EAB NavigatePrint, scan and process confidential documentsComposes documents to support program processes and procedures.Organizes and updates the digital repository of program-related documents, including curriculum materials, policies, procedures, and guidance documents, making them accessible to the STEM DivisionMaintain and verify the workload reassignment forms for STEM each semester.Maintain office supplies and complete orders through internal supply requisitions and outside vendors.Plan and coordinate events with both internal and external partners.Perform other duties and tasks assigned.The Classification Specification is available at:https://www.mass.edu/shared/classificationspecs/specspers/Administrative Assistant Series.doc

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:

https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=184891

About Northern Essex Community College:

THE COLLEGE:Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts. Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center. Our urban campus in Lawrence occupies a number of buildings in the heart of downtown. Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health Technology Center. Both campuses are a short drive to Boston and to the beaches and state parks along the coast.

The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve. NECC is also committed to using evidence to guide planning and decision-making. These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps.

We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve. With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England.

We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success.

Job Description:

POSITION: Full-Time Administrative Assistant II - STEM (Administrative Assistant II):STEM Meta Major Center; Haverhill Campus; 37.5 hours/week, Monday throughFriday, 8:00am - 4:00pm; AFSCME Unit I Position

SUMMARY:Responsible for performing a wide range of administrative duties in support of the division dean, including but not limited to: assisting in the development of the master schedule and faculty teaching schedules, coordinating the allocation of office space, organizing the ordering of textbooks, scheduling meetings, assisting faculty and students, compiling information to prepare accurate reports, preparing correspondence, maintaining records and filing, and answering division office phones. Also provides special project support to college initiatives including grant- funded activities and High School programs. May supervise other support staff and temporary staff. Other duties as assigned.

RESPONSIBILITIES:

The responsibilities include, but are not limited to the following:

Serve as the point of contact for the Dean; answer and field phone calls, respond to inquiries and e-mails in the absence of the Dean.Reserve rooms for meetings and eventsMonitor and track multiple departmental budgets and grants on an ongoing basis; submit on-line requisitions, track expenditures, P-card purchases and reallocations, track personnel and operational spending based on fiscal deadlines, identify funding for various purchases, assist in identifying budgetary projections and shortfallsCommunicate effectively and diplomatically with the diverse student and faculty population, administration, staff and the general public.Follow established procedures when responding to inquiries from students, faculty and staff to provide information and take appropriate actions.Compose, proofread and maintain documents and communication for accuracy and completeness.Work cross-functionally with other teams such as the Office of Finance, Human Resources, Payroll, Facilities, and Information Technology to build relationships and support special projects.Assists in the hiring process, ensuring alignment with NECC hiring requirements, policies, and procedures.Tracks employee time-off schedules and requestsSubmit work orders and maintenance tickets as neededDevelop Wufoo forms, surveys, QR codes for various eventsAssist with organizing student outreach efforts; create and distribute callout-lists, make calls to studentsUtilize the College's Banner Information System, Questica budgeting system and EAB NavigatePrint, scan and process confidential documentsComposes documents to support program processes and procedures.Organizes and updates the digital repository of program-related documents, including curriculum materials, policies, procedures, and guidance documents, making them accessible to the STEM DivisionMaintain and verify the workload reassignment forms for STEM each semester.Maintain office supplies and complete orders through internal supply requisitions and outside vendors.Plan and coordinate events with both internal and external partners.Perform other duties and tasks assigned.The Classification Specification is available at:https://www.mass.edu/shared/classificationspecs/specspers/Administrative Assistant Series.doc

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:

https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=184891

Requirements:

MINIMUM QUALIFICATIONS:

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.Substitutions:An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience.

PREFERRED QUALIFICATIONS:

Bachelor's Degree in Business, or related field preferred.Strong working knowledge and demonstrated experience in Microsoft Office (Outlook, Word, Excel).Demonstrated experience in a community college setting.Strong verbal and organizational skills.Ability to work independently and as part of a team.Aptitude for sorting through information quickly and efficiently.Able to manage multiple projects simultaneously and meet deadlines.Adept at learning how to use new technology.Bilingual (English /Spanish).Experience working with and supporting a culturally diverse, population in a Hispanic-Serving Institution.

BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.

Additional Information:

SALARY:$2,266.94 - $3,198.40 ($58,940.44 - $83,158.40 annually). Pay grade 17; An appointment from outside the bargaining unit (AFSCME) must start at Step I of the range. Complete fringe benefit package including competitive health insurance, free dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

ANTICIPATED START DATE: ASAP

Application Instructions:

TO APPLY:To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:

Cover Letter, describing your qualifications and/or how you may be best suited for the roleResume/CV

Review of applications will begin 5 business days from the posting date and will continue until the position is filled.

Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors)

DEADLINE:Open until filled

Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at:http://www.necc.mass.edu/clery

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:

https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=184891

Requirements:

MINIMUM QUALIFICATIONS:

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.Substitutions:An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience.

PREFERRED QUALIFICATIONS:

Bachelor's Degree in Business, or related field preferred.Strong working knowledge and demonstrated experience in Microsoft Office (Outlook, Word, Excel).Demonstrated experience in a community college setting.Strong verbal and organizational skills.Ability to work independently and as part of a team.Aptitude for sorting through information quickly and efficiently.Able to manage multiple projects simultaneously and meet deadlines.Adept at learning how to use new technology.Bilingual (English /Spanish).Experience working with and supporting a culturally diverse, population in a Hispanic-Serving Institution.

BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.

Additional Information:

SALARY:$2,266.94 - $3,198.40 ($58,940.44 - $83,158.40 annually). Pay grade 17; An appointment from outside the bargaining unit (AFSCME) must start at Step I of the range. Complete fringe benefit package including competitive health insurance, free dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

ANTICIPATED START DATE: ASAP

Application Instructions:

TO APPLY:To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:

Cover Letter, describing your qualifications and/or how you may be best suited for the roleResume/CV

Review of applications will begin 5 business days from the posting date and will continue until the position is filled.

Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors)

DEADLINE:Open until filled

Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at:http://www.necc.mass.edu/clery