Job Title: Administrative Assistant III Job Description The Administrative Assistant III supports various cross -functional areas like administration, operations support, client contracts, reception, and facilities. This position is expected to operate with supervision from a manager. As directed, this position will require you to support other departments to fulfill the immediate requirements of the firm. Responsibilities Administration, Support & Office Operations: + Oversee all aspects of administrative operations, including records management and data storage. + Backs up other team members as needed. + Support and maintain comprehensive information systems for seamless documentation and data flow. + Assist in coordinating special projects and events, including logistics and scheduling. + Lead the execution of operational tasks to improve the efficiency of administrative functions. + Streamline workflows and contribute to the enhancement of overall productivity. Reception & Facilities: + Ensure reception operations maintain high standards of client and visitor service. + Answer incoming calls professionally, managing inquiries and escalating issues when necessary. + Coordinate meeting room reservations, setups, and technology checks to ensure functionality. + Manage office facilities, including liaising with vendors for maintenance and ensuring compliance with safety standards. Data and Information Management: + Ensure compliance with data protection regulations in the handling of information systems. + Oversee secure record-keeping and proper documentation processes. + Conduct regular audits of data entry processes to ensure accuracy and completeness. + Input, support and maintain client and vendor contracts in the database, ensuring accuracy and compliance. Work Environment This position will be onsite in Parsippany, NJ 5 days a week, from 8 am to 5:30 pm with a 1 hour lunch break. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. Pay and Benefits The pay range for this position is $29.00 - $33.65 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Parsippany-Troy Hills,NJ. Application Deadline This position will be accepting applications until Jan 24, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.