Tuvli, an Akima company, is hiring for an Administrative Assistant III to support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today!
Responsibilities
Provides administrative support, including making travel arrangements, office logistics, supply inventory, and other special administrative support as required by the Directorate.
Responsible for incoming/outgoing correspondence, reviews and distributes incoming correspondence to appropriate action officers or staff; collects and reviews outgoing correspondence for neatness, accuracy and proper handling and maintains related office chronological file.
Escorts personnel as required.
Establishes and maintains official files on specific subject matters.
Assists with coordinating meetings, scheduling conference rooms, monitoring leave for staff personnel, ordering supplies, and other administrative duties.
Works with the CA Special Assistants to monitor internal tasks, deadlines, and deliverables.
Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated, and subsequently works to assure that such action is completed as quickly as possible, as applicable, and appropriate.
Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.
Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting request, and providing calendar information to management on a daily basis.
Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
Record minutes from meetings and prepares briefings materials.
Serves as a T&A administrator; prepares and maintains T&A report; maintains and monitors office leave schedule as directed by the COR and/or GTM.
Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.
Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support.
Assists with prepping conference rooms before and after social events and official events during the workday.
Assists with setting up and cleaning up official office events.
Prepares for incoming staff (arranges Meet and Greets with new CA/C staff and set them up with necessary permissions including building and IT items).
Creates SOPs related to office administration.
Updates office management information (seating charts, phone lists, welcome book, etc.).
Coordinates badge access for CA/C employees.
Submits GSD Tracker /Ariba requests.
Coordinates travel and processes vouchers for the Comptroller, managers, and
CA/C employees in E2.
Provides back-up on updates.
Assists Managers in evaluations process via GEMS.
Qualifications
Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
Excellent organizational, communication and writing skills.
Strong analytical and reasoning skills.
Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.
Audio and Video Conferencing, through such media as WebEx, Teams or other means as needed.
At least one year experience working as an Administrative Assistant is preferable.
Active Secret clearance.
Pay Range (The pay range for this job level is provided as general guidance only, and is not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreements (if any), and other laws)
$40.00 Hourly
Benefits Description
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Job ID
2025-15480
Work Type
On-Site
Company Description
Work Where it Matters
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders , Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers , Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.
As a Tuvli employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).