Administrative Assistant III Print (https://www.governmentjobs.com/careers/fairfaxcounty/jobs/newprint/4808752) Apply  Administrative Assistant III Salary $44,368.06 - $73,946.08 Annually Location FAIRFAX (EJ28), VA Job Type FT Hourly W BN Job Number 25-00322 Department Police Opening Date 02/01/2025 Closing Date 2/14/2025 11:59 PM Eastern Pay Grade S15 Posting Type Open to General Public + Description + Benefits + Questions Job Announcement This position works for the False Alarm Reduction Unit (FARU), and ensures the registration of new alarms, tracks false alarms response requests, and collects fines and fees. Additional responsibilities are to update and implement policies and programs aiding commercial and residential users in compliance with the County Code of Fairfax. Ensures proper operation and maintenance of alarm tracking and billing system. Extensive public contact dealing with alarm/security related requests. Duties include customer service, processing associated permit fees and fines, tracking, and reporting false alarm activity. Provides educational communication between the agency and the community regarding the proper operation and maintenance of alarm systems to decrease the frequency of false alarms. Note: The assigned functional areas for this position include general administrative assistance, accounts payable/receivable, records management, collections, customer service and/or office management. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Fiscal Administration Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Orders goods or services and follows up/resolves discrepancies and ensures delivery; Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Provides and explains relevant policies and procedures. Receptionist/Public Contact Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Compiles reports from edited drafts; Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). PREFERRED QUALIFICATIONS: + Strong interpersonal skills and proven experience establishing and maintaining effective working relationships. + Strong ability to communicate effectively, both orally and in writing. + Experience working with Microsoft Office Outlook, Word, Excel, and PowerPoint. + Experience in a law enforcement work environment. + Ability to maintain effective relationships with staff, citizen groups, and the public + Organizational and research skills + At least three years of experience providing direct customer service. + Ability to manage workloads sufficiently to meet deadlines. NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, credit check and driving record check to the satisfaction of the employer. CERTIFICATES AND LICENSES REQUIRED: Driver’s License (required) PHYSICAL REQUIREMENTS: Incumbent must communicate with other agency(s) and the public. Job is generally sedentary in nature, however, visual acuity is required to read data on computer monitor, ability to operate keyboard driven equipment. All duties may be performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise. The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview) ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY. #LI-SP1