Our Client, a Cancer Center company, is looking for an Administrative Assistant III for their Duarte, CA location. Responsibilities: + The position is for an Administrative Assistant in the Department of Pathology who performs various administrative duties and analytical functions to support the daily operations of the Department of Pathology. + The work assignments are often complex, diversified, and confidential, which requires one to be highly responsible, discreet, and professional. + In addition, it requires excellent organizational skills, meticulous attention to detail, and flexibility to support the department's needs. + Being independent, self-motivated, and able to multitask is required to succeed, and being able to multitask is needed to grow and achieve positive outcomes. + Displays tact/consideration in dealing with client patients and employees. + Foster/promote a positive image and professional appearance. + Website and Access database + Establish and maintain filing systems. + Interface with internal /external people at all levels + Handle multiple tasks simultaneously. + Compose letters and memoranda. + Transcribe dictated materials + 25% Types, using word processing equipment. + 20% Compiles information and prepares reports and records. + 20% Makes appointments and travel arrangements. + 15% Screens visitors and telephone calls. + 2% Reads and routes incoming mail. + 2% Files correspondence and records. + 5% May attend staff meetings and record minutes. + 2% May compose and route routine correspondence. + 5% Prepares confidential and special reports, including periodic statistical reports. + 2% May train and direct clerical staff. + 2% Makes decisions on minor administrative matters and completes clerical details as needed. Requirements: + MS PowerPoint, Word, Excel, Microsoft Teams + PC; printer, photocopier; Facsimile machine; scanner + Comments: Candidates should have Pathology experience + Communication - Expresses ideas clearly and constructively (written and spoken, upward and downward, one-on-one and with groups). + Customer Service - Seeks to understand customer needs and exceed customer expectations (internal and external). + Initiative - Looks for opportunities to improve performance; manages time, work, and relationships effectively and efficiently. + Professionalism - Treats others with respect; abides by the institutional values; displays a positive and cooperative attitude; adheres to the workplace Code of Conduct and compliance policies. + Stewardship - Identifies efficiencies to reduce redundancy and eliminates tasks resulting in savings of cost, resources, and or/time. + 3-5 years responsible secretarial or clerical experience in business administration, clinical research, or healthcare environment + Bachelor’s Degree + Typing of 55 to 65 wpm. + Possesses high-level administrative and secretarial skills and versatility in using PCs and related office software. + Teamwork - Works proactively and collaboratively with others to streamline work and achieve mutual goals. + Microsoft Windows, required + Microsoft Word, required + Microsoft Excel, preferred + Microsoft PowerPoint, required + Atmosphere and environment associated with an office setting + Atmosphere and environment associated with patient care areas + Occasional pressure due to multiple calls and inquiries. Why Should You Apply? + Health Benefits + Referral Program + Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.