Welcome page Log In Administrative Assistant III - Finance - Maryland ID 2024-7956 Division General and Administration Department Finance Employee Type Full-Time Exempt City Hanover Overview

Why We Need Your Talents:

 

The Finance Department Administrative Assistant is responsible for providing full-service administrative support to the CFO, Finance Department and the Executive Team.

Admin duties include: assisting with coordinating all office services; managing daily schedules, management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, and assisting with budget preparation/financial reports, taking meeting minutes, records control and special administrative and clerical projects.

 

Responsibilities

Where You'll Make an Impact:

Perform general clerical and administrative office duties, such as recording accurate meeting minutes, ordering supplies, generating reports, maintaining office cleanliness, and filing for CFO and Executive Office.Providing real-time scheduling support by booking appointments and preventing conflicts for CFO and executive team.Set up and coordinate meetings, presentations, reservations and interviews which may include room set up of audio-visual equipment, conference lines and ordering refreshments. Coordinate heavy travel arrangements for CFO and Executive Team.Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow-up.Act as a focal point for vendors, suppliers and community organizations seeking to and currently doing business with the company.   Screening department phones lines and routing to appropriate personnel. Responsible for reconciling credit card statements.Submit and reconcile expense reports.Collect information, prepare and distribute partner books and financial binders.Assist with the responsibility of managing and efficient operation of executive office equipment including but not limited to phones, copiers, smartphones, and personal computers.Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the Finance Department and the Executive Office.Team Member event planning to include organizing, planning, executing requested team member appreciation events.

 

Skills to Help You Succeed:

Confidentiality and discretionOrganizationalStrong written and verbal communication.Time ManagementAttention to detailProblem-solvingProfessionalism is shown in attitude, actions, and appearance. Qualifications

Must-Haves:

Five (5) to Seven (7) years’ experience in a high-volume professional office environment.2-year Associates degree in Office Administration or a High School Diploma with equivalent experience.Must be able to comply with all state gaming regulations, which may include obtaining a license.

 

Physical Requirements:

Ability to:Analyze and interpret departmental needs and results. Solve complex problems.Maintain mental concentration for significant periods of time. Constantly view a computer screen for hours at times throughout workday.75% sitting, 25% standingUse of stairs and elevators