Posting Details Position Information

Position Title Administrative Assistant III (International Programs) Work Location Springfield Campus Department International Programs HR Home Department 070120 INTERNATIONAL PROGRAMS Pay Grade 13 Proposed Salary $17.00 - $20.43/hour Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants. Appointment Type Full Time Regular Exempt/Non-Exempt Non-Exempt General Function The Administrative Assistant III assists the Director or other supervisor with the department’s administrative activities and coordinates various administrative processes and projects. The Administrative Assistant III is the primary or lead departmental administrative support position in a department and has primary responsibility for a wide variety of complex and difficult processes. These higher level responsibilities are associated with work unique to the department and are well-established, ongoing, and unlikely to change due to changes in personnel at the department head or administrative support level. The higher level responsibilities may include managing multiple financial accounts with active and complex purchasing activities, performing financial monitoring and reporting necessitating monthly reconciliation of multiple accounts and maintaining running balances of sub-accounts established within the department which are relied on by the supervisor for making financial decisions, coordinating complex processes involving the participation of many individuals or multiple units, etc. The Administrative Assistant III may assign and/or monitor work of a second full-time administrative support person, student workers, or Graduate Assistants. Description of Primary Duties The Administrative Assistant III assists the Director or other supervisor with the department’s administrative activities and coordinates various administrative processes and projects. The Administrative Assistant III is the primary or lead departmental administrative support position in a department and has primary responsibility for a wide variety of complex and difficult processes. These higher level responsibilities are associated with work unique to the department and are well-established, ongoing, and unlikely to change due to changes in personnel at the department head or administrative support level. The higher level responsibilities may include managing multiple financial accounts with active and complex purchasing activities, performing financial monitoring and reporting necessitating monthly reconciliation of multiple accounts and maintaining running balances of sub-accounts established within the department which are relied on by the supervisor for making financial decisions, coordinating complex processes involving the participation of many individuals or multiple units, etc. The Administrative Assistant III may assign and/or monitor work of a second full-time administrative support person, student workers, or Graduate Assistants.

This position will support the units within International Programs with operational and administrative details and will perform diverse and responsible administrative assistant functions that require contact with area directors, their staff, and university departments, as well as a thorough knowledge of University policies, procedures, and operations. This position will assist all units within International Programs as needed, including the English Language Institute, Foreign Language Institute, International Services, International Payroll, Education Abroad, International Leadership & Training Center, and the Office of International Programs. This position will serve in a customer service and troubleshooting capacity for fellow International Programs employees, faculty, staff, and students by being the first point of contact for International Programs, International Payroll, and International Leadership & Training Center, assuring an overall smooth operation of the International Programs office and the Jim D. Morris Center as a whole. Minimum Acceptable Qualifications Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: Positions associated with this position classification may be located in facilities requiring the position to be designated “sensitive” as defined by University policy. Positions associated with this position classification may include job duties, responsibilities, or activities that are subject to export control regulations.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding. Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50847.htm Open Date 09/10/2024 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants The first date of consideration is September 24, 2024 and review of applications will continue until the position is filled. If using education to meet minimum qualifications fully or partially, attach unofficial transcripts to your application. Official transcripts required at time of hire, if applicable. EO/AA and Diversity Statement
Non-discrimination statement


Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.


This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.


The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20240211FTS Quicklink for Posting https://jobs.missouristate.edu/postings/76535 Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this vacancy? Indeed Linkedin Missouri State University Website Google Employee Referral HigherEdJobs.com Personal Contacts / Networking Print Publications Diversity website posting Job Board (CareerBuilder.com, Monster, etc.) Other * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

* Do you have four years of administrative support or secretarial experience (or an equivalent combination of education and experience)? Yes No * Please describe your experience with database applications, administrative business systems or enterprise resource planning systems such as Banner (or other similar systems).

(Open Ended Question)

Applicant Documents Required Documents Resume Cover Letter Optional Documents Unofficial Transcripts - 1 Letter of Recommendation-1 (Non-confidential) Letter of Recommendation-2 (Non-confidential) Letter of Recommendation-3 (Non-confidential) Other Documents -1