Administrative Assistant III - Litigation Unit
State of Colorado
Administrative Assistant III - Litigation Unit
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Administrative Assistant III - Litigation Unit
Salary
$49,848.00 - $63,492.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
LAA-00526-02/25
Department
Department of Law
Division
Civil Litigation & Employment Law
Opening Date
02/10/2025
Closing Date
2/18/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1300 Broadway, Denver, Colorado
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Susie Esparza at 720-508-6539 or susie.esparza@coag.gov
Hiring Pay Rate
Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
+ Description
+ Benefits
+ Questions
Department Information
Find a rewarding career making a difference: Join the Office of the Attorney General!
Are you an organized, thoughtful team player seeking meaningful work supporting Coloradans? The Department of Law, Civil Litigation and Employment Law (CLEL) Section is seeking a high functioning administrative professional to support the section leadership team, the new Public Safety Unit, and Senior Employment Counsel. This Administrative Assistant III position offers the successful candidate the opportunity to work on a variety of work and chance to dive into unique projects, interact with multiple teams, engage in creative problem solving, and develop new work process. If you thrive in an environment where you move quickly between tasks, interact with department leadership, and are entrusted with important projects, this may be the position for you!
WHO WE ARE
The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.
Visit our website to learn more:https://coag.gov/.
Description of Job
WHAT YOU WILL DO
ThisAdministrative Assistant III will provide administrative and legal support services for to the Deputy, Assistant Deputy, Litigation Manager, Office Manager, Senior Employment Counsel, and Public Safety Unit. Duties include:
+ Manages the calendars of the Assistant Deputy, Section Litigation Manager, Senior Employment Counsel;
+ Produces, proofreads, and formats documents, including section-wide presentations and communications, correspondence, legal filings, reports, and newsletters;
+ Assists with data collection, aggregation, analysis, and reporting;
+ Screens and directs phone calls and visitors; controls the flow of written and telephonic communications and ensures that urgent matters are promptly referred to the appropriate individual or unit;
+ Effectively uses software, including ProLaw, SharePoint, Microsoft Word, Excel, PowerPoint, One Note, Teams, Google Drive, Doodle Poll, and Outlook to organize and track administrative information;
+ Operates independently and collaborates with other administrative assistants to coordinate and compile data and narrative reports including monthly client litigation reports, the Section Annual Report, Controller’s Annual Report, and program reports;
+ Creates and revises office procedures and related manuals, forms, and records keeping systems to streamline and standardize the collection and dissemination of information;
+ Assists with office space allocation, equipment needs, and office supplies;
+ Mails and distributes documents and files documents in court;
+ Provides backup for other support staff when needed;
+ In collaboration with the Assistant Deputy, administrators the State Claims Board meetings in adherence with open meetings laws and established procedures, including drafting the agenda, coordinating schedules and facilitating zoom meetings, and taking minutes;
+ In collaboration with the Deputy, coordinates Writs of Garnishment in accordance with the applicable Attorney General Directives, including logging receipt and document flow.
Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
This recruitment may be used to fill multiple positions in the Department of Law, Civil Litigation and Employment Law Section
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
WHAT WE ARE LOOKING FOR
Minimum Qualifications and Substitutions: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.
Experience Only:
Three years of work experience providing administrative or clerical support in a professional office setting
OR
Education and Experience:
Two years of work experience providing administrative or clerical support in a professional office setting AND one year of full-time college course work from an accredited institution
If qualifying under the Education and Experience requirement you must provide a copy of your transcripts.
Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Required Competencies:
+ Proficiency with MS Office applications, particularly MS Word, Excel, and TEAMS
+ Technical aptitude
+ Outstanding organizational skills and demonstrated strong interpersonal skills
Preferred Qualifications:In addition to the minimum qualifications, the preferred applicant will also demonstrate the following skills and experience:
+ At least five years of experience providing administrative support to management
+ General clerical experience in a law office or legal setting
+ Customer service focus
+ Strong communications skills
+ Strong attention to detail
+ Experience with case management systems
+ Ability to work as part of a team
+ Flexibility to multitask and switch focus when needed
+ Ability to work comfortably adjust to an ebb and flow of work
+ Ability to take initiative to resolve problems
+ Experience with Sharepoint and webpage updating
+ Experience facilitating Zoom Meetings
+ Experience in government sector
Conditions of Employment:
+ Applicants must pass a thorough background investigation prior to appointment.
+ This unit offers flexible work arrangements. This position will work in person in the office three days/week. Note: Flexible work arrangements may change at any time based on business needs.
+ Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Supplemental Information
HOW TO APPLY
Required Application Materials
+ A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.
+ Resume
+ Cover Letter: A detailed cover letter explaining your interest in the position, any information regarding your skills, qualifications, accomplishments, etc. and how you meet the listed preferred qualifications is due at the time of application.
Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Susie Esparza at 720-508-6539 or susie.esparza@coag.gov (daisy.zepeda@coag.gov) .
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.
+ Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
+ Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
+ Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.
It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.govor refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8,Resolution of Appeals and Disputes, at spb.colorado.govunder Rules.
WHY WORK FOR US
We Embrace Flexibility
We aim to produce outstanding work product for our clients, be efficient with our time, and support each other as team members – which also means we embrace flexible working arrangements when and where possible.
We Are Committed to Diversity, Equity and Inclusion
At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!
We Have Strong Core Values
Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.
We are Committed to Developing our Employees
We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.
We Offer Excellent Benefits
In addition to the comprehensiveState of Colorado benefits package (https://stateofcoloradobenefits.com/) including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA (https://www.copera.org/members/retirement-benefits) , and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:
+ Medical (https://www.colorado.gov/pacific/dhr/medical) anddental (https://www.colorado.gov/pacific/dhr/dental) health plans
+ Employer-paid life insurance
+ Paid vacation and sick leave earned each month
+ 11 paid holidays per year
+ Public Service Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) – A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan
+ Free access to an on-site fitness center
+ Strong, flexibleretirement benefits (https://www.copera.org/sites/default/files/documents/5-112a.pdf) including 401K and 457 plans
+ Distinctive career advancement opportunities throughout the State personnel system
+ Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program
To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher at hr@coag.gov.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
DOL: Residency: Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
+ Yes
+ No
02
DOL: A resume and cover letter are required along with the completed employment application. These documents can be submitted using the "Attach" feature. Please confirm that you have submitted all required documents. Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
+ Yes
+ No
03
Please describe your experience and level of proficiency with the following applications. Where possible, provide an example that demonstrates your skill level with each. 1. MS Office suite including Word, Excel, and TEAMS 2. Legal case management systems 3. Other databases or software applications used in the office environment
Required Question
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