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Job Description
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT III
(SECRETARY II)
Item Code
:
001390
Compensation
:
Php 21,211.00
Place of Assignment
:
Internal Audit Service
DSWD Central Office, IBP Road, Batasan Hills, Quezon City
CSC[1]-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two-year studies in College
Training
:
4 hours relevant training
Experience
:
1 year relevant experience
Eligibility
:
Career Service (Sub-Professional)/First-Level Eligibility
(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the hiring office, except eligibility[2])
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job
Training
:
4 hours relevant training
Experience
:
1 year relevant experience
Eligibility
:
None required
JOB DESCRIPTION
Under immediate supervision, performs administrative support and clerical functions.
Functions and Responsibilities:
1. Answers and makes phone calls for the office;
2. Draft letters, memoranda and other forms of communication as instructed;
3. Ensures that incoming documents from different OBSUs are received, encoded, and digitally stored through the existing IAS monitoring tool;
4. Delivers outgoing communications, reports, etc. to different OBSUs;
5. Safe keeps confidential and important IAS documents by ensuring complete and organized filing of the same;
6. Photocopies important documents as needed;
7. Prepares Power Point presentations as need arises;
8. Prepares Project Proposals as instructed;
9. Maintains and monitors the calendar of activities of the IAS Director;
10. Monitors and maintains official e-mail of the IAS Director;
11. Prepares Monthly/Quarterly Accomplishment Report of the IAS Director; and
12. Other clerical tasks that may be assigned by the IAS Director.
Job Outputs:
1. 1. Letters / Memoranda;
2. Records Monitoring; and
3. Other Reportorial Requirements.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 02 February 2025 by accessing this link:
https://forms.gle/CrR8kXDD1syTj4wRA
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copy of appropriate Eligibility, as applicable; and
(i) For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
(ii) For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
(iii) For CSC[3] Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
(i) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(ii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Reminders:
• In the event that you are recommended for the vacant position, you will be required to submit your Valid NBI Clearance.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] Civil Service Commission
[2] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on Filling Up Vacant COS Positions
[3] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on filling up vacant COS positions.
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