The Administrative Assistant in the CDMI Dean’s office will deliver excellent customer service to office visitors, applicants, students, and the public. They will collaborate with the Assistant to the Dean, who will prioritize tasks and responsibilities as needed. Additionally, the Administrative Assistant will support CDMI and admissions staff with various admissions-related duties. This position will assist the Assistant to the Dean in organizing CDMI events. This position will report to the Dean, College of Dental Medicine.
Essential Duties and Responsibilities
Greet incoming visitors to the CDMI Admin suite and notify the appropriate person of their Provide quality customer service to all in-office guests and to persons by telephone and email. Assist with departmental mail and Assist with generating and maintaining department Excel statistical Assist with generating department Power Point presentations for internal use (i.e., monthly staff/faculty meetings, internal training events, calibrations) as well as for presentations for use in outside events (i.e., outreach programs, school outreach, recruitment of students). Responsible for general office filing and records management. Monitor office supplies and place Assist with departmental social media marketing Assist with scheduling meetings for CDMI Dean’s Office and CDMI Assistant/Associate Deans as necessary, as well as for multiple CDMI Assist with scheduling visits/interviews for prospective faculty and staff as Assist with scheduling and touring student candidates visiting the CDMI for interviews and informal Provides support and back-up for all CDMI events, including special projects, working collaboratively with CDMI staff and administrators. Organize and schedule Make room reservations as Process and generate inquiry letters and mail MWU information to the general public. Additional duties as assigned.Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner and have regular, predictable attendance. This position requires the ability to interact positively with CDMI faculty, students and staff, other Midwestern University employees and the public. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High School diploma or general education degree (GED) required. Associate’s degree (A.A) or equivalent from two-year College/Technical school desired; 1-2 years of related administrative experience required, preferable in a higher education or professional setting.
Computer Skills
Computer proficiency in MS Office (Word, Excel, Power Point, Outlook). Knowledge of statistical report generation, social media, and database management preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to walk; reach with hands and arms; Stoop, kneel, crouch or crawl. The employee is frequently required to sit; use hands to handle or feel, talk and hear. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close, distance, color and peripheral vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois, and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech-language pathology, biomedical sciences, and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the healthcare team, service, interdisciplinary scholarly activity, and personal growth.
We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long-term disability, and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care accounts. We offer a work-life balance with a competitive time off package including paid holidays, sick/flex days, personal days, and vacation days. We offer a 403(b)-retirement plan, tuition reimbursement, childcare subsidy reimbursement program, identity theft protection, and an employee assistance program. Wellness is important to us, and we offer a wellness facility on-site with a fully equipped fitness facility.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.