Administrative Assistant IV

JOB SUMMARY  

This Administrative Assistant IV position provides direct administrative support to the Programs Implementation & Engagement director and the leadership team. This vital role enables the leadership team to focus on major business objectives – Energy Efficiency, Electric Transportation, Renewables and Resiliency.  This position will be located at the Georgia Power corporate office – 241 Ralph McGill Boulevard in Atlanta.   

 

Duties Include: 

Ensure timely processing of invoices, expense reports, and check requests.  Ensure timely processing of purchase requisitions and orders.  Ensure timeliness and accuracy of the timekeeping process.  Maintain online databases for content collaboration and file retention, primarily through Microsoft Teams.  Arrange meeting logistics including scheduling, location procurement, attendee invitations, room set-up, and catering.  Manage calendar and scheduling, prioritizing inquiries and troubleshooting conflicts to ensure smooth day-to-day operations.  Coordinate and secure accommodations for individual and team business travel.  Coordinate customer meetings at the corporate headquarters.  Record meeting minutes and track action items as needed.  Provide support to Programs Implementation & Engagement communications processes when needed.  Must be available to occasionally work after hours to support team efforts and/or projects.  Minimal travel for offsite meetings and events may be required occasionally.  

JOB EXPERIENCE & EDUCATION: 

Significant administrative experience preferred.  Experience with Southern Company systems including Timekeeping, iExpense, and Oracle preferred.  Previous experience with CSS, STARS, timekeeping, Avaya AWFO, iExpense, vendor management, and calendar management.  Associate degree or higher desired.  

KNOWLEDGE, SKILLS, & ABILITIES 

Strong attention to detail.  Interest and curiosity in utility customer programs.    Ability to multitask and manage multiple deliverables simultaneously.  Demonstrated leadership skills.  Proficiency with Microsoft Office products (e.g., Teams, Word, Excel, Outlook, PowerPoint).  Strong interpersonal, conflict management, and problem-solving skills.  Excellent verbal and written communication skills.  Ability to build and maintain positive relationships with internal and external customers.

*All candidates will be required to take the Administrative SHL and Skill Check Assessment if not already completed