Position Summary: The Administrative Assistant will provide on-site support (Berkeley) for the organization’s occupational health clinic. Experience working in a healthcare setting and a medical assistant background preferred.   Job Duties/ Responsibilities: + Provide administrative support for the clinic's Medical Director and Clinical Manager with various tasks, including calendaring, updating various protocols in google drive, email/phone requests, tracking orders for medications and clinical tools, tracking and resolving requests to and from the business analysts, patient registration. + Provide administrative support with processing Workers' Compensation forms/paperwork, as well as communication with the WC insurance company. + Provide administrative support with processing forms on the clinical side, related to absence management for both personal and occupational cases. + Help with updating and organizing SOP docs. + Assist with preparing various reports related to COVID -19 and contact tracing. + Provider support with contact tracing, and other administrative tasks related to COVID 19. + Support the COVID nurse and other nurses with special projects, as directed by the clinical manager. + Data entry/validate/scan medical documents pertaining to COVID-19 and other clinical documents into the Occupational Health Record (OHR). + Admin help with addressing various employee requests received in OHR. + Provide backup administrative support for front desk patient care functions such as scheduling appointments, registering patients, answering and directing phone calls and routing messages as appropriate pertaining to COVID-19 and other topics. + Assist Health Services staff with COVID-19-related strategic communications as it pertains to implementation of the OHR by helping coordinate messages, schedule presentations for training and update electronic sources of information. + Protect the confidentiality of personal health information as required by law. + Help with inventory/supply ordering. Keep inventory of supplies and restock as needed, including health education materials; advise the management team of expiring supplies and need for re-order. Unpack and shelve supplies. + Field and route telephone calls, taking clear and accurate messages. + Help with scheduling/rescheduling appointments, including referrals. + Assist in maintaining smooth clinic operations and optimal flow. + Other duties as assigned by the management. Skills Required: + Experience with spreadsheets. + Accurate data entry and the ability to learn new databases. + Computer based skills such as Google Suite (Gmail, G-Cal, Google Drive, Docs, Sheets, Slides, Google Workspace). + Strong balance of administrative skills and interpersonal abilities. + Familiarity with medical setting and medical terminology. + Office admin and organizational skills. + Calendar management. + Ability to multitask. Preferred: + Post-secondary certificate or associate degree in medical assisting, office administration or similar field. Powered by JazzHR