Are you interested in a role where your organizational skills support various functions? Join us as an Administrative Assistant and be part of a collaborative work environment where your contributions are valued!
We are looking for an Administrative Assistant to oversee the administrative tasks of our office, Finance team and HR team. Your day would consist of managing office operations, coordinating with vendors, and providing financial and HR support. This is a great opportunity for a motivated and detail-oriented individual to join our team and contribute to our company's growth and success. The position is fixed term until end of 2025. The ideal candidate would be able to start as soon as possible.
Pagero has recently joined Thomson Reuters. Together, we are building the world’s largest, open business network. With our cloud-based network, customers can reach any business, anywhere in the world – no matter how many borders their operations may cross. We take care of the technical and regulatory requirements across the entire order-to-cash, purchase-to-pay and freight processes, to give customers data accuracy and security, transparency, and real-time visibility. All this through a single connection.
About the Role:
In this opportunity as an Administrative Assistant, you will:
Manage day-to-day office operations, including maintaining office supplies, coordinating repairs and maintenance, and ensuring a clean and organized work environment.
Serve as the primary point of contact for vendors, managing relationships, and ensuring timely delivery of goods and services.
Support Financial & HR Operations: processing invoices, and maintaining accurate and up-to-date financial records, ensuring compliance with company policies and procedures.
Develop and implement administrative processes and procedures to improve office efficiency and productivity.
Coordinate travel arrangements, meetings, and events for the team.
Maintain accurate and up-to-date records, files, and databases.
About You:
You’re a fit for the role of an Administrative Assistant if you have the following required qualifications:
Proficiency in both Spanish and English.
Proven experience in managing office operations, vendor relationships, and financial support.
Excellent organizational, communication, and problem-solving skills.
Ability to work independently and as part of a team.
Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
Strong attention to detail, accuracy, and timeliness.
Ability to maintain confidentiality and handle sensitive information.
Successfully pass an extended background check.
Additional preferred qualifications include:
3+ years of experience in an office management or administrative role.
Bachelor’s degree in business administration, Management, or related field.
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What’s in it For You?
Join us to inform the way forward with the latest AI solutions and address real-world challenges in legal, tax, compliance, and news. Backed by our commitment to continuous learning and market-leading benefits, you’ll be prepared to grow, lead, and thrive in an AI-enabled future. This includes:
Industry-Leading Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, and hybrid model, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Culture: Globally recognized and award-winning reputation for inclusion, innovation, and customer-focus. Our eleven business resource groups nurture our culture of belonging across the diverse backgrounds and experiences represented across our global footprint.
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Roles that are provided access to restricted or sensitive information that may be misused or may cause harm to individuals or organizations will, upon hiring, be subjected to an extended background check. These roles include individuals working within Pagero Online with support or admin rights and having access to Pagero customer’s data, employees working within finance, or similar functions.
About Thomson Reuters
Thomson Reuters clarifies today’s complex landscape with AI and technology, deep subject-matter expertise, and content the world has trusted for over 150 years – giving professionals the confidence to know today, navigate tomorrow, and lead a fast-evolving world. Our industry-leading products include highly specialized information-enabled software and tools for legal, tax, accounting, and compliance professionals combined with the world’s most global news services, Reuters.
We empower our colleagues to reduce inefficiencies so they can do more of the work that matters, act decisively to add greater value for critical stakeholders, and anticipate future challenges to face the unexpected. As the future arrives faster than ever, we’re standing alongside our global team of more than 26,000 teammates across 70+ countries, ready to fulfill our purpose: to inform the way forward. Sound exciting? Apply today to join our team!
Equal Opportunity & Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. Additional details on how to request an accommodation can be found here.
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More information about Thomson Reuters can be found on https://thomsonreuters.com.