Job Title: Administrative Assistant
Job Description

The Administrative Assistant will support our local team in Carrollton, TX within our well-balanced, financially stable, and rapidly growing organization. The ideal candidate is energetic, independent, influential, collaborative, and has experience working in a rapidly growing consulting firm or professional services organization. This professional will be proactive and possess strong communication skills that can effectively support the organizational growth and impact of the local Design Group team.

ResponsibilitiesProvide general administrative support for a large engineering consulting officeGreet clients, vendors, recruits, and other visitors in a courteous and professional mannerAssist with scheduling meetings and preparing conference rooms along with visitor logisticsProvide assistance with travel arrangements and maintaining an up-to-date Outlook travel calendarProcess incoming and outgoing courier (FedEx/UPS), fax, and U.S. mailKeep lobby/office areas neat and orderlyMaintain, track, and order office supplies and equipmentTrack material costs utilized by our project teams and generate monthly reportsSupport interview process and new professional onboardingPrepare project manuals, binders, and documentation packages as requiredRespond to routine inquiries and provide accurate and organized solutionsEssential Skills2-5 years of solid Administrative/Receptionist experience preferred; entry-level candidates will be consideredStrong written and verbal communication skillsAdvanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel)Professional demeanor, reliable team player, multi-tasker, strong customer service attributesAdditional Skills & QualificationsExperience with Microsoft Visio is a plusData entryAdministrationFilingFront deskCustomer serviceAdministrative skillsWork Environment

The work environment includes an office setting and sometimes a construction trailer. No hard hat or steel-toed shoes are required. The hours are flexible, typically M-F 8-5 or 7-4, but an 8-hour workday is required. Systems used include proprietary software and the Microsoft Office Suite. Candidates must have good communication skills, be punctual, and have the ability to communicate effectively. Career advancement opportunities are available for those who perform well.

Pay and Benefits

The pay range for this position is $18.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carrollton,TX.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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