Administrative Assistant (PT) Job Details Job Location Milwaukee - 335 W Wright - Milwaukee, WI Position Type Full Time Education Level High School Salary Range $18.00 - $18.00 Hourly Travel Percentage Up to 25% Job Shift Day Job Category Admin - Clerical Description Position Summary: The Administrative Assistant provides general administrative and clerical support to the Administrative Coordinator and program(s) to which they are assigned. Essential Job Functions include those listed below. Essential Job Functions: + Provides general administrative and clerical support to program leadership, including scheduling appointments, handling incoming and outgoing communications and correspondence, report generation, etc; + Collaborates with the Administrative Coordinator regarding accreditation, personnel records compliance, new hire onboarding and orientations, etc.; + Assists region leadership and administrative staff with various clerical duties; + Coordinates scheduling as requested for meetings and events with internal and external participants; + Tracks program expenses and develops reports as needed; + Records and maintains minutes of all team meetings; + Assists other employees in preparing for on-site and off-site functions; + Assists other employees to ensure timely completion of program requirements; + Assists in the ordering of office supplies and equipment; + Works harmoniously and cooperatively with the Regional Accountant, Regional HR Representative, and other Foundation parties as required; + Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; + Performs any other duties as assigned. Qualifications Certifications/Licensures: + Relevant certification(s) and/or licensure preferred;Preference will be given certified candidates; + Valid drivers license and the ability to obtain and maintain WestCares vehicle insurance is required. Education: + Graduation from an accredited two-year or four-year college with a degree in Business Administration, Psychology or other field related to the position is preferred; + High School Diploma or equivalent is required. Experience and Competencies: + At least one (1) year of experience in an administrative or clerical position is required; + Ability to use office equipment, such as printers, scanners, phones, and fax machines required; + Proficiency in Microsoft Word, Excel, Outlook, and Office required; + Ability to analyze situations accurately and develop appropriate responses or techniques required; + Ability to communicate effectively and relay information to others required; + Familiarity with HIPAA and other relevant laws and guidelines required; + Experience handling confidential information, such medical records required; + Ability to develop reports, create presentations, and communicate findings to both internal and external audiences required; + Professional appearance and demeanor required; + Experience in working with high-risk populations preferred; + Knowledge of the principles, procedures, techniques, trends, and literature related to prevention and field preferred; + Must be culturally/linguistically sensitive to populations served. Working Conditions: + Work is primarily performed in an office setting; + Some outdoor activities travel between multiple locationsmaybe required; + Regular and prompt attendance is required throughout employment.