Returning Candidate? Log back in! Administrative Assistant- Safety Job ID 2025-4142 # of Openings 1 Job Locations US-NV-Reno Posted Date 8 hours ago(1/30/2025 10:45 AM) Job Family ADMIN-Administrative Overview

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology.

  Provide daily administrative support to the site safety teams.Provide general information and administrative support, including special projects and initiatives, scheduling appointments, conferences, ordering supplies/equipment, and meetings.Participate in training and professional development activities.Conduct Safety orientations.Make badges; liaise with securityReview and update department budget and expenses.Prepare and assemble presentation materials.Assist with event planning and coordination.Handle all meeting logistics, including booking conference rooms, setting up IT, preparing/obtaining agendas, catering, and presentation materials. Coordinate any follow-up actions as needed.Attend meetings as directed to prepare agendas, take notes, and follow up on action items.Adapt to changing priorities and handle multiple tasks simultaneously.Ensure that the team’s area is organized and functional.Ensure timesheets are completed and turned in on time.Ensure expenses received are input into Concur accurately and timely.Schedule meetings with team members.Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager.Prepares drafts of written correspondence, meeting minutes, reports, and documents. Maintains confidentiality of day-to-day department activities.Assist in proofreading and assembling information for Safety Minutes, Lessons Learned, etc. Distribute to appropriate team members as required.Other duties may be assigned.   An Associates Degree and minimum of 2-3 years related experience and/or training; or equivalent combination of education and experience.Experience in safety, construction or engineering firm is highly preferred.Team member must have strong organizational, time management and commutation skills.Must possess basic computer skills including the ability to utilize Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.), tablets and smartphones. Experience with Procore and SharePoint is a plus.May require knowledge of applications specific to the department assigned with a willingness to learn new programs as needed by the department.The selected candidate will have excellent communication skills.  Options Apply for this job onlineApplySubmit a referral to this jobRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQs

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