Administrative Assistant (Sylacauga) Job Locations US-AL-Sylacauga Posted Date 13 hours ago(12/6/2024 3:25 PM) Job ID 2024-23637 # of Openings 1 AltaPointe Site Administrative Offices - Sylacauga Category Office/Clerical Position Type Full Time Shift/Hours Monday-Friday 8:00am-5:00pm Responsibilities

Clerical job responsibilities:

Delivers inter-departmental documentsOrganizes meetings which may include luncheons, special events, meetings and conference callsResponsible for processing conference requests, purchase orders, etc.Facilitates and/or assists with facilitating projects as assigned by supervisorReceptionist duties for Administration buildingOther duties as assigned

HR responsibilities:

Conduct pre-employment meetings with new hires to collect all information that cannot be completed virtually (i.e. I-9, DHR form that has to be notarized, collect badge picture). Send all completed paperwork to Employment Assistant.Conducts HR portion of new hire orientationTriage calls to appropriate HR representativeAssist with facilitating employee communication when needed

Other responsibilities:

Ensures money management procedures and processes are followedAssists with the completion and filing of payee documentation into the permanent and annual filesCoordinates with the benefit specialist regarding payee benefit statusAssists with the processing of mailActively works with AltaPointe staff to ensure payee balances are reported in a timely manner via various standard reportsMakes deposits as needed

Courteous and respectuful towards consumers, visitors and co-workers:

Treats consumer, visitors and co-workers with care dignity and compassionRespects others' privacy and confidentialityAssists others as neededPersonal values don't inhibit ability to relate and care for othersIs sensitive to others' needs, expectations and individual differencesIs gentle and calm with othersWorks in a cooperative manner with other AltaPointe employees

Administrative and other related duties as assigned:

Actively participates in Performance Improvement activitiesActively participates in AltaPointe committees as requiredFollows AltaPointe policies and procedures

Physical Requirements of the Job:

Sitting for extended periods of timeLooking at computer monitors for long periods of timeWalking various distances inside facility and on occasion outside of the facilityCommunicating verbally in person or over the phoneSquatting/lunging to stock and organize suppliesGrasp/Pinch gripping is needed to frequently handle smaller weighted office items like scissors and staplersFine manipulation of the hands for writing, typing and handling paperworkPushing/Pulling a force up to 30 pounds (vertical) occasionally and 10 pounds (horizontal) frequently during shiftLifting various ranges from the floor to overhead with weights up to 5-15 pounds frequently and up to 15 pounds to handle reams of paper and filesCarrying up to 15 pounds various distancesStep ladder climbing to access higher shelves for filing, stocking and retrieving items

 

 

Qualifications

High School diploma or equivalent; 2 years' experience working in an administrative support role; medical or behavioral healthcare experience preferred; excellent oral and written communication skills; excellent intrapersonal skills; advanced computer skills; attention to detail; ability to withstand continual deadlines in spite of interruptions; highly organized; sensitive to confidential matters; uses judgment in carrying out work; ability to work independently; and demonstrable knowledge of the following:

Able to type 40 wpmFluent use of Microsoft Office products like Word and ExcelAble to use standard office equipment such as computers, phones, copiers, and fax machinesMastery of phone system (within 6 months)