OMB NO: 1625-0120
Expiration Date: 01/30/2025
Announcement #: 5491
Opening Date: 2 October 2024 Pay Plan/Series/Pay Band: NF-0303-02
Closing Date: Until Filled Work Schedule: Temp Full Time NTE 1 Year
Position: Administrative Assistant Salary: $18.50-22.00 DOE/hourly
Who May Apply: All Sources Location: Kodiak, AK MWR
DUTIES:
The incumbent will work under the direction of the MWR Business Section Chief and Director. The Administrative
Assistant performs a variety of responsible administrative duties requiring a substantial level of judgment, experience, and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate.
Types correspondence, reports and other materials. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format. Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance.
Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently.
Manage projects and contribute to committee and teamwork.
Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page, social media, text marketing, and electronic message boards.
Manage and promote Military Ticket Program. Assists eligible patrons with ticket orders and sales using a credit card machine and cash register.
Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures.
Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual
harassment.
Performs other related duties as required.
You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated.
QUALIFICATIONS REQUIRED:
Minimum:
1. A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.
2. Experience using Microsoft Office.
Preferred (In addition to the minimum qualifications):
1.An Associate’s Degree from an accredited university with emphasis in early childhood education, business administration or a related field, and at least two years of specialized experience. Relevant experience may be substituted for degree on a year-to-year basis.
USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS:
By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere:
· Paid Annual and Sick Leave
· Holiday Pay
· Medical/Dental/Vision Insurance
· Flexible/Dependent Spending Account
· Pension Plan
· 401k Savings Plan
· Life Insurance
· Short Term/Long Term Disability
· Tuition Assistance
· Paid Parental Leave
*Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service.
OTHER ESSENTIAL INFORMATION:
- Selected will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
- Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
- Federal Background Check is Mandatory
HOW TO APPLY
Additional Information on how you will be evaluated:
Your resume/application must demonstrate the required experience/education. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social, committee, sports, internships). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and leadership experience that translates directly to paid employment. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
You MUST submit a resume or any other written format in English of your choice which clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans’ preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor’s name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You must also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors.
Outside Candidates: To apply, please visit our website at https://shopcgx.com and click on “Careers” at the bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center.
Search by location or Job Title for:
Administrative Assistant Temp FT #5491
Kodiak, AK, US
Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.
PRIVACY ACT NOTICE
Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations.
Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualify them for the job they are applying for.
Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.
Disclosure: Voluntary, however, failure to disclose requested information may result in an applicant not receiving consideration for a position in which the information is needed.
Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-new, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320.