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Requirements

Administrative Assistant (temporary) – Georgetown University Medical Center

Job Overview

The Administrative Assistant – in a temporary role - manages the administrative duties for GUMC Offices - for example, meeting scheduling, faculty support, academic program support, file maintenance, copying, faxing, and mailing; and performs a variety of complex and confidential administrative duties. Responsibilities include furnishing information, scheduling meetings and preparing agendas, responding to routine correspondence, researching background material, and responding to visitors and telephone calls; exercises considerable judgment and discretion in completing assignments.

The Administrative Assistant assists in various responsibilities associated with management of the office, such as the personnel and payroll activities of the department, including timesheet processing and Georgetown Management System (GMS) assistance for the office, payment to ensure compliance with University HR policies and procedures. They may design spreadsheets, maintain databases, and order supplies and equipment.  

Work Interactions

Reporting directly to, and receiving general guidance/supervision from - the Medical Center’s Senior Associate Vice President (SAVP) for Business Affairs & Administration - a member of the EVP’s leadership cabinet, the Administrative Assistant works closely with the EVP’s Chief of Staff as a member of the collaborative administrative support team to the Executive Vice President. For project-specific work and other duties, they may also have reporting through various GUMC faculty and staff.

Qualifications

High School diplomaApproximately 2 to 4 years of progressively responsible administrative experience or equivalent combination of education and experienceStrong office computer skills and necessary technical skills include advanced use of MS Office applications (Word, Excel, PowerPoint), and proficiency with e-mail and browser applicationsDemonstrated ability to handle multiple projects and tasks in a timely and accurate mannerGood interpersonal skills and ability to interact professionally with administration, faculty, staff, students, and othersDemonstrated problem-solving, analytical, and organizational skillsAbility to prioritize and manage tasks simultaneously with independenceStrong organization and communication skillsExtensive working knowledge of assigned department’s practices and proceduresAbility to handle sensitive situations and information

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.