Details

Posted: 25-Jun-24

Location: Gettysburg, Pennsylvania

Type: Full-time

Categories:

Operations Operations - Administrative Support

Sector:

Professional Sports

Salary Details:

Negotiable upon experience.

Required Education:

High School

Internal Number: 20100919A

Gettysburg College, located in historical Gettysburg, Pennsylvania, is seeking an Administrative Assistant to Director of Athletics and Director of the Orange & Blue Club. This is a full-time, non-exempt (hourly) position reporting to the respective directors. Responsibilities of the position include:

-Maintains Athletic Director’s calendar, coordinating with internal and external constituents and senior administrators, in a fast-paced, changing environment. Also provides scheduling and logistical support for head coaching staff, as needed, as well as for the Director of the Orange & Blue Club.

-Directs students, parents, alumni, and others with a wide variety of concerns and requests to the appropriate offices and works independently to assess and respond to inquiries on behalf of both directors.

-Creates Zoom meeting links and supports hybrid meetings, as needed, as well as schedule space reservations through 25 Live.

-Helps plan and coordinate events and meetings such as beginning of the year athletic staff retreat, monthly department staff meetings, senior student-athlete celebration, end of year staff celebration and annual Hall of Athletic Honor banquet over Homecoming Weekend and annual Orange and Blue Golf Classic over Reunion Weekend.

-Works with the Department of Donor Relations and Stewardship to edit, process and mail donor letters from the Executive Director of Athletics and Recreation.

-Prepare agendas, gather information and write minutes of athletics staff meetings and Orange & Blue Advisory Council.

-Provides support for all ticketed athletic department events such as Centennial Conference Swim Championships and other home Centennial Conference and NCAA post-season contests.

-Sends emails to various constituents on behalf Executive Director of Athletic and Recreation and Director of Orange and Blue Club using Engage or Outlook.

-Help manage student employment, manage inventory/order supplies for the entire department. Also, monitors the maintenance of the department machines, such as the copiers and printers.

-Drafts and edits written materials including donor correspondence and other communiques on behalf of the Director of the Orange & Blue Club.

-Performs other duties to assist with special and ongoing activities of the Athletic Department & College Advancement and other duties as assigned.

Gettysburg College sponsors 24 varsity sports, with over 500 student athletes competing in Division III of the NCAA. The Orange & Blue Club is the primary fundraising arm of the athletics department.

A high school degree or equivalent is required, and an associate’s degree preferred. A minimum of two to three years in administrative services is highly desirable.

Create a Job Alert for Similar Jobs About Gettysburg College Gettysburg College sponsors 24 varsity sports—12 for men and 12 for women—that compete at the NCAA Division III intercollegiate level. Gettysburg is a founding member of the Centennial Conference, one of the premier conferences for NCAA Division III athletics. The conference is home to some of the nation's finest liberal arts colleges, all of which are committed to excellence in academics and athletics. Connections working at Gettysburg College More Jobs from This Employer https://ncaamarket.ncaa.org/jobs/20242478/administrative-assistant-to-director-of-athletics-and-for-the-orange-blue-club Return to Search Results