Imperial Dade, a leading North American distributor, has an Administrative Assistant to Operations role available in Jersey City ! Join a strong and continuously evolving group, helping to continue to grow our business. If you’re eager for your next opportunity, Imperial Dade is a great place to take that next step. The successful Administrative Assistant to Operations will be responsible for various administrative tasks to support the Branch Manager in our dynamic and energetic environment. In this role, the ideal candidate will manage the operations team's timecards, attendance reports, and daily logs, ensuring that workloads are organized and prioritized effectively. This position requires onsite work from Monday to Friday.
Pay rate: $20.00 - $22.00/hour
Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions, we serve customers in many business-to-business market segments including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130+ branches.
**All correspondence will come directly from Imperial Dade and not a personal email address.*
ResponsibilitiesYou will:
Support the Branch Manager, HR manager, department managers, and employees with routine, day-to-day questions and inquiries.Perform general clerical, data entry, and administrative tasks such as answering calls, making copies, filing, preparing files for scanning, and uploading them to the shared drive or emailing them to the operations team.Manage daily data entry in the HRIS (ADP eTIME) for operations teams. Ensure weekly payroll processing is accurate and timely. This task requires close attention to detail, regular audits, and updates to daily call-out logs and payroll adjustment forms to maintain high operational standards.Oversee the attendance policy point system by recording attendance violations, preparing disciplinary materials for managers, tracking signed documents, and uploading all relevant files.Manage and coordinate the process for obtaining signatures on important documents.Assists with planning and executing special events such as employee recognition events and holiday parties.Support project-based workPerform other departmental duties as assigned. QualificationsYou have:
Minimum of 2 years in an administrative-related roleBi-lingual and warehouse/union experience preferred.Excellent verbal and written communication, organizational skills, and attention to detail.Ability to prioritize tasks, uphold confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is essential.Demonstrate good judgment and discretion.Ability to independently assess and resolve complex situations, shifting priorities as needed.Reliable transportation is required for travel (a driver’s license is required).
We offer a dynamic environment for our more than 7,500 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, a shared ownership program, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.
Imperial Dade is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.
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