JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking an experienced and dedicated professional for the position of Administrative Assistant with excellent German and English language skills. As a crucial interface in our team, you will support the WPM FMNA and WPM DACH Leads in their daily tasks and significantly contribute to the efficient administration and coordination of our department.

Responisbilities:

Expert use of MS Office to create professional presentations, spreadsheets, and documents, ensuring high-quality outputs for internal and external useProvide administrative support to WPM FMNA and WPM DACH Leads in daily operationsCoordinate and manage all aspects of team travel arrangements, including bookings, itineraries, and expense processing in compliance with JLL policiesEfficiently manage team calendars, schedule meetings, and handle meeting room bookings, including any necessary catering arrangementsCollaborate closely with fleet management, audit, finance, HR, and sourcing teams to support various operational processes and ensure smooth interdepartmental coordinationLead the administration of SharePoint and Teams platforms, ensuring optimal organisation and actively communicating key messages and updates to relevant stakeholdersImplement and maintain robust document management systems, ensuring all data is up-to-date, easily accessible, and securely stored in compliance with company policiesCollaborate with the CMG team to provide accurate and timely contract translation services, maintaining confidentiality and attention to legal nuancesLiaise effectively with various stakeholder groups, including senior management, clients, and cross-functional teamsDemonstrate agility and a solution-oriented approach, proactively identifying areas for improvement and proposing innovative solutions to challenge the status quoSupport the implementation and management of JLL platforms, systems, and processes, ensuring compliance with governance standards and best practicesWork closely with Account Directors, providing support in data management, account planning, and executing general administrative tasks in adherence with regular reporting requirements

Requirements:

Professional experience, including 5+ years as an assistant, with extensive knowledge of the real estate industryFluent in German and English, demonstrating excellent written and verbal communication skills in both languagesAdvanced proficiency in MS Office suite, particularly PowerPoint, Excel, and OutlookHighly proactive and self-motivated, with exceptional interpersonal skills to effectively engage and communicate with diverse stakeholders, including senior executives, clients, and external partiesDemonstrated ability to excel under pressure, consistently meeting tight deadlines while maintaining meticulous attention to detail and accuracyStrong team player with a collaborative mindset, capable of adapting to changing priorities and ready to support team members across various functions as needed

What you can expect from us:

Employment contractHybrid work modelCompetitive benefits package (incl. Benefit Systems, private healthcare, and life insurance)Possibility to work in a highly professional, stimulating, and challenging work environment of a multinational Company with a great and long-term career perspectiveOpportunity to demonstrate your own initiativesOpportunity to participate in training and development programsFriendly and supportive company culture

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.