Work where every moment mattersEvery day almost Hartford HealthCare employees come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkFor more than years Backus Hospital has been the primary source of healthcare services for much of Eastern Connecticut We are home to the only trauma center in New London and Windham counties and are the only area hospital with LIFE STAR helicopter services We deliver and coordinate a continuum of high quality healthcare with the goal of improving the health of our communitiesJOB SUMMARYUnder the supervision of the Administrative Services Manager the Administrative Associate will provide administrative support to the East Region President and executive team The ideal candidate will possess exceptional organizational skills the ability to thrive in a fast paced environment meticulous attention to detail and the capability to handle confidential matters with the utmost discretion Key Areas of Responsibilitybull Maintain executive team calendars schedule meetings and coordinate appointments as required by the Hospital President and executive teambull Assist in the preparation of executive level meetings conference room reservationsarrangements room set up catering AV equipment and distribution of supporting materialbull Screen incoming calls to the executive office and direct them to the appropriate departmentbull Perform administrative duties such as ordering supplies typing proofreading filing formatting basic documents photocopying faxing and scanningbull Serve as point of contact between the executive office internal departments and external partnersstakeholdersWork where every moment mattersEvery day almost Hartford HealthCare employees come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkFor more than years Backus Hospital has been the primary source of healthcare services for much of Eastern Connecticut We are home to the only trauma center in New London and Windham counties and are the only area hospital with LIFE STAR helicopter services We deliver and coordinate a continuum of high quality healthcare with the goal of improving the health of our communitiesJOB SUMMARYUnder the supervision of the Administrative Services Manager the Administrative Associate will provide administrative support to the East Region President and executive team The ideal candidate will possess exceptional organizational skills the ability to thrive in a fast paced environment meticulous attention to detail and the capability to handle confidential matters with the utmost discretion Key Areas of Responsibilitybull Maintain executive team calendars schedule meetings and coordinate appointments as required by the Hospital President and executive teambull Assist in the preparation of executive level meetings conference room reservationsarrangements room set up catering AV equipment and distribution of supporting materialbull Screen incoming calls to the executive office and direct them to the appropriate departmentbull Perform administrative duties such as ordering supplies typing proofreading filing formatting basic documents photocopying faxing and scanningbull Serve as point of contact between the executive office internal departments and external partnersstakeholdersHigh School diploma required Associate or Bachelor degree preferredMinimum yearsrsquo experience in related field and demonstrated proficiency in administrative support practices Experience as an Administrative Assistant in the healthcare environment preferredMinimum yearsrsquo administrative experience working in Microsoft Office platforms with Excel Word and PowerPointKnowledge Skills and Ability Requirementsbull Excellent communication and interpersonal skills requiredbull Strong collaboration and teamwork demonstrated in sharing knowledge and influencing best practicesbull Able to manage multiple competing priorities within a fast paced and dynamic environmentbull Demonstrates flexibility and responsiveness in interactions with employees at all levelsbull Highly motivated self directed professional stylebull Relevant knowledge in established field through participation in seminars networking and awareness of external environmentbull High level of professionalism and discretion in handling confidential informationbull Proficiency in Microsoft Office PowerPoint Excel Outlook and other systemsbull Strong attention to detail and time management skillsWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your momentHigh School diploma required Associate or Bachelor degree preferredMinimum yearsrsquo experience in related field and demonstrated proficiency in administrative support practices Experience as an Administrative Assistant in the healthcare environment preferredMinimum yearsrsquo administrative experience working in Microsoft Office platforms with Excel Word and PowerPointKnowledge Skills and Ability Requirementsbull Excellent communication and interpersonal skills requiredbull Strong collaboration and teamwork demonstrated in sharing knowledge and influencing best practicesbull Able to manage multiple competing priorities within a fast paced and dynamic environmentbull Demonstrates flexibility and responsiveness in interactions with employees at all levelsbull Highly motivated self directed professional stylebull Relevant knowledge in established field through participation in seminars networking and awareness of external environmentbull High level of professionalism and discretion in handling confidential informationbull Proficiency in Microsoft Office PowerPoint Excel Outlook and other systemsbull Strong attention to detail and time management skillsWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your moment