Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition 202400325S Title Administrative Associate II FLSA status Non-Exempt Hiring Salary This position is a pay grade 6. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf. Occupational Category Technical/Para-Professional Department Bill Blackwood LEMIT Division Division of Academic Affairs Open Date 09/12/2024 Open Until Filled Yes Educational and Experience Requirement Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. At least 2 years supporting senior management preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs advanced administrative assistant duties for LEMIT and Executive Director. Primary Responsibilities Provides comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements. Prepares, edits, and formats documents, reports, and presentations with high attention to detail. Manages and organizes both electronic and physical files. Acts as a liaison between senior management and internal/external stakeholders. Handles incoming communications, including emails, phone calls, and correspondence. Assists with outreach communication on at direction of Executive Director on relevant channels, to include social media. Assists in planning and executing various projects and events. Tracks project timelines, deliverables, and ensure deadlines are met. Maintains and updates databases and spreadsheets. Ensures accuracy and confidentiality of sensitive information. Prepares venues and meeting spaces, meeting agendas, take minutes, and distribute notes or minutes for meetings. Follows up on action items and ensures completion. Tracks staff follow-ups on assignments resulting therefrom. Proactively identifies and resolves administrative issues. Provides solutions to improve efficiency and productivity. Performs other related duties as assigned. Other Specifications Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.Position also requires: proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Excellent written and verbal communication skills; Strong organizational and time-management abilities; High level of discretion and confidentiality; Ability to prioritize tasks and work independently with minimal supervision; Strong problem-solving skills and attention to detail; Ability to navigate common social media platforms.
Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/40933 EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
Annual Security and Fire Safety Report