Work whereevery momentmattersEvery day almost Hartford HealthCare employees come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticuts most comprehensive healthcare networkHartford HealthCare Medical Group is one of the largest medical practices in New England with multiple locations throughout Connecticut and Rhode Island We consist of a team of professionals ranging from Medical Assistants to Physician Assistants and everything in between Our physician led medical group enjoys an excellent reputation with patients and the medical community offering primary care urgent care and more than different specialtiesJob DescriptionPerforms multi dimensional administrative tasks that require creativity and independent discretionary judgment to meet the needs of the Cardiac Surgery Service Line Conducts and acts with a high level of service and serves as the primary administrative support for surgeons APP and office teams Participate in activities dealing with sensitive and confidential issues and information Coordinate and enters requisitionspurchase orders into PeopleSoft or related system Creates provider call schedule and coordinates provider ATO time Monitor inventory and order a variety of different office and technical supplies Schedule appointments and coordinate meetings for Surgeons Director and APP office staff Meets regularly with Chief of Cardiac SurgeryMay act on behalf of leader on routine matters within established guidelines such as provide patient service recoverySupports provider and new hire onboarding and offboarding processes Reports to the service line director for cardiac surgeryScheduling site tours office visits and other meetings of this caliberPerform entire onboarding process Zoom meetings Interview scheduling and meeting schedulesManager outlook calendars for surgeons and leadershipAttending various meetings and transcribing actionable meeting agendas and notesCreating excel and power point presentationsOrdering and ensuring supplies are in stockManaging and schedules surgeon and staff office eventsComposing correspondence via email and in personOrdering computer and phone equipmentOrganizing and assisting with managing provider and office team schedulesBooking conference room training and office spacesSupports office needs for escalatingtroubleshooting maintenanceIT concerns etcWork whereevery momentmattersEvery day almost Hartford HealthCare employees come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticuts most comprehensive healthcare networkHartford HealthCare Medical Group is one of the largest medical practices in New England with multiple locations throughout Connecticut and Rhode Island We consist of a team of professionals ranging from Medical Assistants to Physician Assistants and everything in between Our physician led medical group enjoys an excellent reputation with patients and the medical community offering primary care urgent care and more than different specialtiesJob DescriptionPerforms multi dimensional administrative tasks that require creativity and independent discretionary judgment to meet the needs of the Cardiac Surgery Service Line Conducts and acts with a high level of service and serves as the primary administrative support for surgeons APP and office teams Participate in activities dealing with sensitive and confidential issues and information Coordinate and enters requisitionspurchase orders into PeopleSoft or related system Creates provider call schedule and coordinates provider ATO time Monitor inventory and order a variety of different office and technical supplies Schedule appointments and coordinate meetings for Surgeons Director and APP office staff Meets regularly with Chief of Cardiac SurgeryMay act on behalf of leader on routine matters within established guidelines such as provide patient service recoverySupports provider and new hire onboarding and offboarding processes Reports to the service line director for cardiac surgeryScheduling site tours office visits and other meetings of this caliberPerform entire onboarding process Zoom meetings Interview scheduling and meeting schedulesManager outlook calendars for surgeons and leadershipAttending various meetings and transcribing actionable meeting agendas and notesCreating excel and power point presentationsOrdering and ensuring supplies are in stockManaging and schedules surgeon and staff office eventsComposing correspondence via email and in personOrdering computer and phone equipmentOrganizing and assisting with managing provider and office team schedulesBooking conference room training and office spacesSupports office needs for escalatingtroubleshooting maintenanceIT concerns etcEducationAssociates Degree or experience in lieu of educationExperienceThree years higher level previous administrationsecretarial experience Basic keyboard skills with proficiency in use of personal computer Good communications skillsMicrosoft office proficientGood interpersonal and organizational skillsKnowledge Skills and Ability RequirementsHighly disciplined self starter with solid collaboration communication skillsSkills in Microsoft Office applications specifically Power Point Outlook Work and Excel is requiredSome analytical skills regarding purchase orderDetail oriented with excellent organizational skillsAbility to multi task responds well to pressure and deadlines and works well individually and in a team environmentFlexible and able to adjust to changing priorities or requirements in a fast paced environmentHave effective communication skills both verbal and written to recognize pertinent language patterns and correlations that lead to business valueWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is yourmomentEducationAssociates Degree or experience in lieu of educationExperienceThree years higher level previous administrationsecretarial experience Basic keyboard skills with proficiency in use of personal computer Good communications skillsMicrosoft office proficientGood interpersonal and organizational skillsKnowledge Skills and Ability RequirementsHighly disciplined self starter with solid collaboration communication skillsSkills in Microsoft Office applications specifically Power Point Outlook Work and Excel is requiredSome analytical skills regarding purchase orderDetail oriented with excellent organizational skillsAbility to multi task responds well to pressure and deadlines and works well individually and in a team environmentFlexible and able to adjust to changing priorities or requirements in a fast paced environmentHave effective communication skills both verbal and written to recognize pertinent language patterns and correlations that lead to business valueWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is yourmoment