Job Title Administrative Associate IV Agency Texas A&M University - Corpus Christi Department College Of Liberal Arts Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) ! PURPOSE Works under the supervision of the Chair for the Department of Psychology & Sociology and provides advanced administrative support work for the faculty and Chair in this department. DESCRIPTION Functional Area 1: Administrative Percent Effort: 30% + Front-line point of contact for the Department of Psychology & Sociology + Answer calls to the department + Greet students and visitors + Schedule meetings and maintain calendars for the Department Chair and shared conference room + Submit work orders for maintenance + Schedule rooms in Astra for special events and classes + Assists the Graduate Coordinator in compiling and organizing documents such as application files, practicum logs, oral exam reports, etc. + Other duties as assigned Functional Area 2: Operations Percent Effort: 40% + Prepare course schedules in Banner and process reports from Argos + Enter permissions in Banner for all majors each semester + Confirm faculty textbook adoptions and desk copy orders + Receive and review all faculty syllabi for submission to the Dean’s office + Assist in the preparation and processing of catalog and course description revisions + Create Workday documents for the hiring of student workers, graders, and adjuncts + Hire, train, evaluate, and supervise department student workers + Assist in scheduling of faculty search events + Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur + Assist faculty and Department Chair with organizing special events, to include purchasing, catering, campus announcements, invitations, and registration + Create reports as needed from Interfolio for Chair and Dean’s office + Maintain communication with department faculty + Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants Functional Area 3: Budget Percent Effort: 30% + Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases. + Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy + Order office supplies + Keep department chair informed and updated on account activity and balances + Assist in processing student awards and tracking account balances + Assist in updating the PIs, Grants Administrator, and Business Office to maintain effective communication QUALIFICATIONS + High School Diploma + Four (4) years administrative support experience + Intermediate skills in Microsoft Office Suite + Excellent written and verbal communication skills + Positive attitude + Ability to work independently and efficiently with minimal supervision + Ability to work in a fast-paced environment + Excellent attention to detail PREFERRED QUALIFICATIONS + Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfiche, and Workday + Two (2) years office management experience + Advanced skills in Publisher and Adobe + University experience + Bachelor’s Degree in a related field SALARY $17.00 Hourly ($35,360 Annually Approx.) BENEFITS (rules, policies, eligibility apply) From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. Insurance (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf) + Medical + $0 - $30 per month for Employee Only coverage after university contribution ($920 value). + Up to 83% of premium covered by the university: + Employee and Spouse + Employee and Children + Employee and Family coverage + Dental & Vision + Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account On-campus wellness opportunities (https://www.tamucc.edu/human-resources/benefits/wellness-resources.php) Dual Career Partner Program Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php) + Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php) + Public Loan Forgiveness + Book scholarships + 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) + Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) + Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off: (https://www.tamucc.edu/human-resources/time-off/index.php) + 8+ hours of vacation paid time off every month. + 8 hours of sick leave time off every month. + 8 hours of paid time off for Birthday leave. + 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.