Work where every moment mattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals as well as a Level I trauma center Hartford Hospital is on the cutting edge of technology medical care and is home to the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world Housing the Northeastrsquos largest robotic surgery center committed to becoming the best in the country for patient safety and is pursuing that goal by taking innovative action and creating a culture of safety at every level within the organizationThe Hartford HealthCare Heart Vascular Institute brings together cardiac care specialists ndash increasing collaboration and care coordination ndash all under one roof Our system of care includes a truly integrated team with the most talented experienced and compassionate caregivers and physicians backed by the latest cutting edge technology The award winning Heart Vascular Institute is a national leader in advancing cardiac care offering heart disease prevention treatment surgery and research We received ldquotop performerrdquo recognition by The Joint Commission for performance on evidence based care processes for the treatment of heart attack and were recognized by the American Heart Association and American Stroke Association as a Get with the Guidelinesreg Stroke GOLD PLUS Achievement Award winner in Job Summary This Administrative associate level will provide a full range of varied multi skilled secretarial clerical and administrative support under general direction that requires creativity and independent discretionary judgment and confidentiality to ensure that the needs of the internal and external customer are met Reports to assigned supervisorKey Accountabilities Provide efficient accurate and timely administrative support to contribute to the success of the area Responsibilities may include the preparation of varied reports correspondence tables and brochures requiring judgment on the content and format using advanced word processing skills and basic graphics where information may not be readily available and requires a review and judgment to determine applicability The Administrative Associate may compose routine correspondence perform varied data entry into established spreadsheets and databases may modify spreadsheets and databases based upon existing formats with approval Ensures the validity and of data and outputs and reconciles differences Uses the information to produce reports Completes and maintains standard recordsformslogs according to detailed procedures as required by the function of the work area Maintains appointment calendar and schedules appointmentsContribute to the successful operation of the area by providing clerical support under general direction such as using office machines to accomplish desired outcome including the determination of the appropriate means and modifying procedures as required maintaining unit files in a complete accurate and timely fashion in accordance with the standards of the work area suggesting changes to system to meet changing needsContribute to the smooth flow of information within the area and to and from customers and other areas Responds to questions and requests for information and resolves problems by gathering information and using thorough knowledge and understanding of own work area and others Handle inquiries directly or forward to appropriate person Initiate communications regarding assigned responsibilities and other routine matters Knows when to refer up the chain of commandComplete assigned portion of the areas processes or projects to contribute to its effective operation Generally responsible for a portions of larger process or projects May perform or coordinate routine processes and determine the most appropriate methods and procedures Specific tasks are usually similar to the tasks included in the Clerical Administrative Scheduling Communications Accountabilities and other duties as assigned Demonstrates competencies including knowledge and behaviors to meet age specific patient needs eg Pediatrics Adolescents and Geriatrics Works effectively as a team member within the department and with customers to provide quality service to hospital units through communication cooperation and collaboration Assumes responsibility for self improvement by collaborating with the superior to identify growth opportunities and resourcesWork where every moment mattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals as well as a Level I trauma center Hartford Hospital is on the cutting edge of technology medical care and is home to the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world Housing the Northeastrsquos largest robotic surgery center committed to becoming the best in the country for patient safety and is pursuing that goal by taking innovative action and creating a culture of safety at every level within the organizationThe Hartford HealthCare Heart Vascular Institute brings together cardiac care specialists ndash increasing collaboration and care coordination ndash all under one roof Our system of care includes a truly integrated team with the most talented experienced and compassionate caregivers and physicians backed by the latest cutting edge technology The award winning Heart Vascular Institute is a national leader in advancing cardiac care offering heart disease prevention treatment surgery and research We received ldquotop performerrdquo recognition by The Joint Commission for performance on evidence based care processes for the treatment of heart attack and were recognized by the American Heart Association and American Stroke Association as a Get with the Guidelinesreg Stroke GOLD PLUS Achievement Award winner in Job Summary This Administrative associate level will provide a full range of varied multi skilled secretarial clerical and administrative support under general direction that requires creativity and independent discretionary judgment and confidentiality to ensure that the needs of the internal and external customer are met Reports to assigned supervisorKey Accountabilities Provide efficient accurate and timely administrative support to contribute to the success of the area Responsibilities may include the preparation of varied reports correspondence tables and brochures requiring judgment on the content and format using advanced word processing skills and basic graphics where information may not be readily available and requires a review and judgment to determine applicability The Administrative Associate may compose routine correspondence perform varied data entry into established spreadsheets and databases may modify spreadsheets and databases based upon existing formats with approval Ensures the validity and of data and outputs and reconciles differences Uses the information to produce reports Completes and maintains standard recordsformslogs according to detailed procedures as required by the function of the work area Maintains appointment calendar and schedules appointmentsContribute to the successful operation of the area by providing clerical support under general direction such as using office machines to accomplish desired outcome including the determination of the appropriate means and modifying procedures as required maintaining unit files in a complete accurate and timely fashion in accordance with the standards of the work area suggesting changes to system to meet changing needsContribute to the smooth flow of information within the area and to and from customers and other areas Responds to questions and requests for information and resolves problems by gathering information and using thorough knowledge and understanding of own work area and others Handle inquiries directly or forward to appropriate person Initiate communications regarding assigned responsibilities and other routine matters Knows when to refer up the chain of commandComplete assigned portion of the areas processes or projects to contribute to its effective operation Generally responsible for a portions of larger process or projects May perform or coordinate routine processes and determine the most appropriate methods and procedures Specific tasks are usually similar to the tasks included in the Clerical Administrative Scheduling Communications Accountabilities and other duties as assigned Demonstrates competencies including knowledge and behaviors to meet age specific patient needs eg Pediatrics Adolescents and Geriatrics Works effectively as a team member within the department and with customers to provide quality service to hospital units through communication cooperation and collaboration Assumes responsibility for self improvement by collaborating with the superior to identify growth opportunities and resourcesbull High School diploma required bull Additional education preferred bull One to two years previous secretarial experience bull Basic keyboard skills with proficiency in use of personal computer bull Good communications skills bull Cardiology experience preferred bull Must be flexible with regard to the changing needs of the unitWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your momentAs an Equal Opportunity EmployerAffirmative Action employer the organization will not discriminate in its employment practices due to an applicantrsquos race color religion sex sexual orientation gender identity national origin and veteran or disability statusbull High School diploma required bull Additional education preferred bull One to two years previous secretarial experience bull Basic keyboard skills with proficiency in use of personal computer bull Good communications skills bull Cardiology experience preferred bull Must be flexible with regard to the changing needs of the unitWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your momentAs an Equal Opportunity EmployerAffirmative Action employer the organization will not discriminate in its employment practices due to an applicantrsquos race color religion sex sexual orientation gender identity national origin and veteran or disability status