Requisition ID # 160446 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Operations - Other

Work Type: Hybrid

Job Location: San Ramon

 

 

Department Overview

The Hazard Awareness and Warning Center (HAWC – formerly known as the WSOC) is staffed 24 hours a day, 365 days a year, and serves as a “hub” from which analysts monitor for multiple threats to PG&E’s assets and infrastructure across the company’s service area and coordinate with internal and external first responders and public safety officials to respond to any emerging threats to our communities. 

 

Position Summary

Provides administrative and clerical support to one or more managers/supervisors, responsibilities: meeting logistics, written and verbal communications, documentation and records management, maintaining office supplies, coordinating department training, backing up other admin teams, data entry, time reporting, employee on-boarding, purchasing, and special projects. 

This position is hybrid, working from your remote office and your assigned location based on business need. This position will report to San Ramon two days a week. 

 

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job.  The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors.​

 

The hourly rate for this position ranges from:

 

Bay Area Minimum: $32.69
Bay Area Maximum: $49.04

 

This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 
 

 

Job Responsibilities

 

Handles duties with minimal guidance or direction. Applies advanced understanding of the work within the group supported. Implements administrative process improvements and practices. Mentors other administrative staff Applies detailed but broad understanding of company operations and organizational procedures. Provides assistance in developing databases, spreadsheets or reports. Uses judgment and initiative to answer and direct internal and external inquiries. Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements. Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members. Updates documents, route incoming correspondence, maintains filing system. Orders and maintains an inventory of items  required. Orders new equipment or schedules service/maintenance Manages/coordinates/tracks training requirements for work group. Provides back-up administrative/clerical support for other groups. Enters and maintains data into standard systems or into spreadsheets. Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors. Assists in the on-boarding process for new- hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications. Prepares invoices, purchase orders and/or expense reports as required Coordinates and/or performs projects.

 

 

Qualifications

Minimum:

 

 

High School or GED-General Educational Development-GED Diploma Administrative experience, 3 years

 

Desired:

 

Associates Degree or equivalent experience Advanced knowledge of MS Office including: Access, Outlook, Excel, PowerPoint and Word. Advanced knowledge of payroll systems (CATS) Advanced knowledge of other important business systems applicable to the position (SAP, MDS, etc.) Advanced business understanding Advanced oral/written communication skills
 

 

 

Pre-Employment Testing

PG&E Employees: You must have qualified on all prerequisite tests prior to submitting an application, and all secondary tests prior to interviewing. For more information on prerequisite and secondary exams, including study guides, please visit the Pre-employment testing program website.

Clerical Test Battery