University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Coordinator, Catalyst @ Penn GSE Job Profile Title Administrative Coordinator Job Description Summary At the Penn Graduate School of Education (Penn GSE), we believe in the power of education. We believe there is no greater force for building communities, bridging barriers, improving lives, and healing society. We bring our ideas, our identities, our ambition, and our commitment to a place where a diverse network of researchers, educators, counselors, leaders, and changemakers is unafraid to question what it means to educate. Catalyst @ Penn GSE connects people and ideas across multiple constituencies to develop innovative ways to address persistent and emerging problems in education. Building upon Penn GSE’s history of leadership in education, Catalyst is both a collection of unique programs and a facilitator within and beyond the University. Throughout its work, Catalyst combines education, business, and technology to embrace an ongoing process of generating, testing, adapting, and disseminating best practices. Catalyst’s new and established programs cut across sectors to serve educators, entrepreneurs, researchers, policymakers, investors, business leaders, and others with a stake in education’s power to create opportunities for all learners. The Administrative Coordinator will coordinate, execute and provide administrative oversight and support to various projects and initiatives for Catalyst @ Penn GSE. This includes, but is not limited to, administrative scheduling and management of the calendars, assisting in the program management, and administrative support for a variety of programs, meetings, and events. In addition, this position will manage various technology platforms, coordinate and support Catalyst meetings, conferences and events, whether virtual, hybrid, or in-person, through catering, event planning and scheduling, registrations, logistical coordination, and technology platform technical assistance. In addition, this position will maintain distribution lists, mailings, websites, and support social media for our programs. Minor travel & pre-determined nights/weekends will be needed. Job Description Responsibilities + Coordinate and support Catalyst meetings, conferences and events, whether virtual, hybrid or in-person, through catering, event planning and scheduling, Eventbrite registrations, logistical coordination, and technology platform technical assistance. Provide administrative scheduling support and management of the calendar and travel of the Senior Director of Operations. Support coordination of team meetings and other activities of Catalyst. Support departmental supplies purchases and with budget reconciliation. + Provide administrative and program support of the Milken Penn GSE Education Business Plan Competition (EBPC) including managing the application and judging process and platform, supporting the applicants throughout the judging process, and cultivating and maintaining the entrepreneur ecosystem. + Lead the implementation and support for the team on various technology platforms that serve our communication, presentation, coordination, collaboration, and integration needs as a department. + Maintain the Spark database and other distribution lists, Mailchimp communications, website updates, and social media for the programs. Support other programs & projects within Catalyst when needed. + Support calendar management, scheduling, and other administrative tasks for the Vice Dean of Innovative Programs & Partnerships. + Perform additional duties as assigned Qualifications ESSENTIAL: + A high school diploma or GED and 5-7 years of strong administrative experience, or equivalent combination of education and experience. + Exceptional written and interpersonal communication skills, with attention to detail at the forefront + Openness to learning new technologies and systems + Fluency in with Office 365 (Word, Excel, PowerPoint) and Google Drive + Willingness to receive feedback, provide feedback, and be adaptable + Proven track record of collaboration and problem-solving PREFERRED: + 7-10 years of administrative and/or event planning experience. + Experience with Penn systems + High energy and results-oriented **All applicants must submit a cover letter. Expected Salary Range: $52,000 - $55,000, commensurate with experience. Job Location - City, State Philadelphia, Pennsylvania Department / School Graduate School of Education Pay Range $20.45 - $26.44 Hourly Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Equal Opportunity Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.