Posting Details Position Information

Posting Number SF01953 Job Title Administrative Coordinator, Office of the Provost Position Number 108610 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 10 Pay Grade Range Salary Hiring Range: $60,000 - $75,000 Status Calendar Year, Full-time, Permanent Department Information

Department Provost Initiatives Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu) Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by February 20, 2025. Applications received after February 20, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

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BASIC FUNCTION:

Provide administrative, coordination, and project management support for the Associate Vice President for Enrollment Management and Student Success in the Office of the Provost. Serve as a key liaison between the AVP and departments within the unit (Admission, Enrollment Services, University College, Winter J Term & Summer Sessions, Office of Strategic Initiatives, URI Online, Higgins Welcome Center & New Student Transitions) and with university stakeholders. Maintain a high degree of technical and office management skills, professionalism, customer service, confidentiality, and efficiency. Understand goals, priorities, and strategies related to assignments and assist the AVP and staff in successful implementation. Develop and implement project management strategies and systems to support overall unit productivity and function across all departments.

Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:

Effectively manage overall division calendar for events, communications and memos, outreach and project timelines to provide the most strategic and efficient use of time, including responding to routine and last-minute meeting requests, coordinating with other academic and administrative units, and being sensitive to the Associate Vice President’s priorities.

Coordinate new and existing merit scholarship processes. Analyze key data elements and combine both eCampus and SLATE data components. Ensure timely review, communication and collaboration with key partners.

Partner with key campus offices to design and implement yearly programs and services to support scholar success. Analyze scholar retention, performance and graduation data and create annual report for key stakeholders.

Coordinate ad hoc and complex reports, presentations, and information requests related to enrollment and student success. Gather data through various sources, including enrollment management systems, admission, institutional research and other sources. Benchmark nationally as needed.

Plan, organize, and support enrollment and student success events, including the yearly Academic Excellence Awards. Serve as main point of contact for nominees, nominators and University community.

Assist in tracking strategic goals and key performance indicators for the unit. Summarize and synthesize data for internal and external reporting purposes.

Coordinate enrollment and student success committees and ad-hoc groups.

Coordinate student and family concerns that come into the Provost Office and research issues/topics as needed.

Support key enrollment management and student success contracts from procurement through implementation. Maintain contracts and facilitate yearly payments.

Support the purchasing process including but not limited to handling good orders, travel and expense report support, and other tasks.

Handle information, draft, and process written materials of a sensitive and confidential nature.

Attend key admission and enrollment management events (often evening/weekends), coordinate office and senior leadership involvement as needed.

Serve as a team member of the AVP’s Office by assisting with all matters related to the office and ensuring coordinated, professional, and efficient operations.

Serve as a team member in the Office of the Provost, by assisting with all matters related to the administrative needs of the office and ensuring customer service and coordinated, professional, and efficient operations.

OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties as assigned by the Associate Vice President for Enrollment Management & Student Success.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers; Microsoft Office Suite, word processing, database management, spreadsheet software.

Required Qualifications REQUIRED:

1. Bachelor’s degree.

2. Minimum of two years of progressively responsible administrative experience.

3. Demonstrated ability to multi-task in a deadline-driven environment.

4. Demonstrated time management and organizational skills.

5. Demonstrated experience with project and event management, including strategies and tools.

6. Demonstrated computer skills (i.e., word processing, spreadsheet, database, and scheduling software).

7. Demonstrated excellence in interpersonal and verbal communication skills.

8. Demonstrated proficiency in written communication skills.

9. Demonstrated ability to maintain confidentiality.

10. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications PREFERRED:

1. Demonstrated experience working within a higher education setting.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY
ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 02/07/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/14734 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor’s degree? Yes No * Do you have a minimum of two years of progressively responsible administrative experience? Yes No * Do you have demonstrated ability to multi-task in a deadline-driven environment? Yes No * Do you have demonstrated time management and organizational skills? Yes No * Do you have demonstrated experience with project and event management, including strategies and tools? Yes No * Do you have demonstrated computer skills (i.e., word processing, spreadsheet, database, and scheduling software)? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other