ADMINISTRATIVE COORDINATOR 3 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4844598) Apply  ADMINISTRATIVE COORDINATOR 3 Salary $2,272.00 - $4,089.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 55/131199/ADMCRD3/02.24.25-CC Department DOTD-Engineering & Operations Division Section 55 Opening Date 02/24/2025 Closing Date 3/9/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Section 55 - Asst Sec Operations 55/131199/ADMCRD3/02.24.25-CC About this Position: The overall function of this position is to assist the logistical management of material flow for DOTD from raw materials to finished goods in LaGov’s SAP Warehouse Management module for all Plants, Storage Locations, Parishes, and Units statewide. This position carries out goods receiving, issuing and storage of goods and materials ordered from vendors for DOTD's Statewide Central Warehouse Distribution Center. Goods and materials are stored in the Central Warehouse and issued to DOTD inventory sites and remote locations on a statewide basis. Nearly 3,000 materials are received, stored and shipped from the Central Warehouse. This position is located in Section 55/Unit 004 of the Department of Transportation and Development and reports directly to the Administrative Supervisor. The incumbent must have extensive specialized knowledge of DOTD's inventory and non-inventory materials in the SAP Inventory Management and Warehouse Management Systems requirements, such as Storage types, Storage Locations, Bin Types, and Bin Sections. Must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis, and exercise a high degree of judgment and initiative. They must determine the approach or action to take in non-routine situations that may arise and must have general understanding of WIFI technology. The incumbent will participate in appropriate DOTD structured training programs, which includes but is not limited to Inventory Request-DOA Web-based, Materials Management/Inventory Management. The incumbent is required to possess the following specialized knowledge, skills, abilities, as well as to maintain the following licensing and operate the following equipment: Ability to obtain certification to operate forklift and maintain a Louisiana State Driver’s License, Class E. Ability to read English and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals; ability to write routine correspondence. Ability to add, subtract, multiply anal divide in all units of measure using whole numbers, common fractions and decimals; ability to compute capacity in cubic inches. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with variables in standard situations. Ability to lift up to 60 pounds. Ability to stand, walk, use hands and fingers, kneel, reach with hands and arms; stoop, kneel, crouch or crawl; sit, climb or balance; work in uncomfortable positions, bending, turning, pushing/pulling, operate hand rind foot controls on forklift. Work environment may be inside and outside in hot, damp, cold, drafty or poorly lit areas; exposure to dust, dirt, fumes, grease, high noise levels, operate vehicles in all types of weather and terrains. Equipment Used—RF scanning device, personal computer, PC printer and Zebra label printer, measuring tape, calculator, barcode software, Outlook, telephone, faxing, forklift, pallets, dollies, manual and electric shelf ladders, utility knife, banding equipment, band cutting tools, weight scale, automatic stretch wrapping equipment, bolt cutters, pallet pullers, shrink wrap equipment, electric sealer, and any other equipment trained to use. Selected Core Competencies: + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. + Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. This is a warehouse position that receives and unloads stock and\or equipment. Inspects incoming merchandise and compares to specifications and purchase order. Labels and stores stock in assigned storage locations. Must be able to lift a minimum of 60 lbs. and must work in inclement weather conditions (ex. heat, cold, rain). Potential starting salary depends upon qualifications: $13.11/hr. to $18.35/hr. Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here (https://www.laworks.net/WorkforceDev/LRS/LRS\_Main.asp) . For further information about this vacancy contact: Myla Garment Admin Program Manager 1 225-935-0177 Minimum Qualifications MINIMUM QUALIFICATIONS: Two years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties. Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Examples of Work Job Duties and Responsibilities: 60% SAP Warehousing Requirements Works independently to issue material to the statewide districts by processing electronically according to the generated WM pick ticket. Prints various labels using the Zebra printer, labels, shrink/stretch wraps, palletizes and bands material so that it is stable for shipping. Sends notification by email to the requestor informing them that the requested material is ready for pickup. Assists the requesting party with the loading of material into their vehicle. Picks and ships non-inventoried materials stored by the Department to statewide requestors. Makes supervisor aware of any discrepancies as soon as they are discovered during the issuing process. Advises the supervisor of the need to induce inventory counts for materials that are no longer usable, expired or damaged. Uses WM transactions to perform tasks including but not limited to locate material for inquiries, reprint labels and move material from bin to bin. Complete written request for non-inventory materials and supplies needed for warehouse use. Receives materials from vendors while maintaining inventory accuracy by processing material electronically using RF device or desktop to ensure accurate counts against PO, packing slip, and spec check. Note in writing any damages or missing pieces, etc. Email the appropriate party for material review and approval signature. Report needs for supplies for use in warehousing such as shrink wrap, tape guns, banding equipment, etc. to the warehouse supervisor so that a request for an outside vendor can be made. Also checks the janitorial supply room and reports the need to replenish inventory items to the supervisor. 30% Inventory Performs Inventory Counts and records on paper documents if WIFI is unavailable, requiring counts to be entered in SAP separately. Performs Inventory Counts without a printed-paper document via RF devices. Perform and enter spot checks when prompted by the RF device during the picking process. 5% Equipment Performs preventive maintenance checks for Delivery Van (inspection sticker, water level in radiator and battery, air pressure in tires, etc.). Check propane levels used for the forklifts. Check water levels in batteries used in pallet jacks, forklifts, floor scrubber, etc. Check air pressure in forklift and delivery van tires. Drop off and pick up equipment from the Central Repair Shop after repairs are completed. 5% Miscellaneous May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a permanent LA-DOTD employee? + Yes + No 02 Are you a probational LA-DOTD employee? + Yes + No 03 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members? 04 Are you a current or former employee of the State of Louisiana? + Yes + No 05 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA". 06 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 07 CE: Explain your rating by providing specific and relevant examples in the box below. 08 DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. + 1= I have no experience and/or am uncomfortable demonstrating accountability + 2= I have limited experience or require assistance to demonstrate accountability + 3= I can demonstrate accountability + 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability 09 DA: Explain your rating by providing specific and relevant examples in the box below. 10 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 11 FPP: Explain your rating by providing specific and relevant examples in the box below. 12 In this position you will be required to work in a warehouse environment where temperatures can be high in the summer and low in the winter. Are you able to work in this environment? + Yes + No 13 In this position you will be required to operate a forklift. Do you have experience operating a forklift? If not, are you willing to be trained? 14 In this position you may be required to lift up to 60 lbs. Are you capable of doing so? + Yes + No Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email