ADMINISTRATIVE COORDINATOR 4 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4812773) Apply  ADMINISTRATIVE COORDINATOR 4 Salary $2,602.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 42/11126/ADMCD4/01.30.25-CC Department DOTD-Engineering & Operations Division Section 42 Opening Date 01/30/2025 Closing Date 2/9/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Section 42 - Equipment Maintenance 42/11126/ADMCD4/01.30.25-CC About this position: Position functions as an Administrative Coordinator 4 within the Central Repair Shop serving all District 61 and State-wide Gangs including DOTD HQ sections. Incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to + Skill-set should include, but is not limited to one’s; Communication, Attention to Detail, Time Management, Inter-Personal, Adaptability, Flexibility, Problem Solving, Planning and Organization. + Equipment used will include general office machines including but not limited to; desktop computer, phone, and 10-key as well as two-way radio, personal computer, fax machine, postage machine, copier, and printers + Must be proficiently skilled with working knowledge of SAP, including but not limited to (Plant Maintenance: IW31-Work Order, IW21-Notification, IW42, IK1, IK12, IK17, KB21N; Material Management: MIGO, MB52, MB21, ZLO1269, LaGOV HCM: PTMW, ZT09, ZT11, ZT24, and ZT37. Knowledge of Microsoft Office software is required. While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives. Selected Core Competencies: + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. + Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here (https://www.laworks.net/WorkforceDev/LRS/LRS\_Tech\_Asst\_Guidance.asp) . For further information about this vacancy contact: Tiaj Harris Equipment Superintendent 225-935-0212 Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program. Examples of Work Job Duties and Responsibilities: 55% LaGov, SAP, PM, and other System Responsibilities: Prepares, enters, and edits Daily Work Reports for District Shop, which includes information on equipment usage and maintenance performed on said equipment as well as man hours spent in Plant Maintenance, PTMW, and Agile systems. Ensures that all maintenance and repair of District Equipment is properly recorded with the correct mileage, work performed, and parts used. Checks daily work reports for the employees’ work hours, overtime, and compensatory leave earned and ensure that they are properly charged out. 15% Reporting: The Administrative Coordinator is required to prepare special complex reports in assisting the Equipment Superintendent and the Mechanic Supervisor B in compiling data for equipment repair costs and usage. The incumbent is responsible for the management of Equipment Inventory, ensuring all equipment is correctly assigned and all equipment transfers are handled in an efficient and effective manner. The Administrative Coordinator compiles reports not Non-Stock Material usage and reconciles said report with Maintenance and Construction Gangs concerning items used for District Equipment, such as Non-Stock Materials, Incumbent is responsible for gathering, disseminating, and coordinating information from phone bids for equipment repairs up to $5,000, ensuring jobs are handled in a cost effective and time efficient manner. Must follow DOTD purchasing rules and regulations to ensure timely processing of payables; maintain cost controls, and compliance with State Policies and Procedures. 15% Interacting with Public/Safety/Payable Functions: Incumbent makes independent decisions based on the situation when dealing with a request from the public or a related situation. May serve as a liaison and/or contact person between local government authorities, Vendors, DOTD personnel, and others depending on the nature of the situation. Upon notification of an accident will route employees to assist in movement of damaged equipment. Assists DOTD Staff and Senior Management by responding to inquiries regarding Equipment, including repairs and maintenance work. 10% Parts Department Duties: Incumbent makes non-routine parts order for automobiles, heavy off-road and specialized equipment when needed following specified guidelines. Incumbent makes requisition of stock parts and supplies from DOTD Central Warehouse when needed. Incumbent maintains LaCart Purchase card agreement and utilizes it at the direction of Mechanic Supervisors or Equipment Superintendent. 5% Other Related Duties: Work cohesively with department staff ensuring a high level of service for both internal and external customers, including but not limited to ensuring phones are answered and customer needs are addressed in a timely manner. May be required to perform other duties as necessary including, but not limited to emergency/disaster support activities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a permanent LA-DOTD employee? + Yes + No 02 Are you a probational LA-DOTD employee? + Yes + No 03 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members? 04 Are you a current or former employee of the State of Louisiana? + Yes + No 05 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA". 06 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 07 CE: Explain your rating by providing specific and relevant examples in the box below. 08 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 09 FPP: Explain your rating by providing specific and relevant examples in the box below. 10 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 11 MAJ: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email