ADMINISTRATIVE COORDINATOR 4 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4810653) Apply  ADMINISTRATIVE COORDINATOR 4 Salary $2,602.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 418-205067-SAJ Department DPS-Office of Management & Finance Opening Date 01/29/2025 Closing Date 2/8/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information This position will be filled as job appointment with the Office of Management and Finance in the Undersecretary's Office and will report to the Executive Management Officer within the section. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: - Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. - Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. - Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. - Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources. - Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. - Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. - Exhibiting Social Awareness: The ability to identify and adapt your actions based on the situation and the personality, behavior, and emotions of others. - Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. - Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. - Working Safely: The ability to maintain safety by following rules and procedures. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes will not be accepted in lieu of work experience . An application may be disqualified if the work experience and education sections are not completed. The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. No Civil Service test score or assessment is required to be considered for this vacancy. For more information, please contact: Department of Public Safety ATTN: Human Resources/Samantha Johnson P.O. BOX 66614 Baton Rouge, LA 70896 Fax: 225-922-0528 samantha.johnson@la.gov If you are contacted for an interview, please let us know at that time if you have a disability and need a special accommodation. NOTE : THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN TEST PRIOR TO APPOINTMENT. This agency participates in the E-Verify system for verification of citizenship and employment authorization. Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program. Examples of Work NOTE: Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below: Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc. Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies. Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Compiles information from various sources and prepares specialized reports; formats reports according to department standards. Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services? + Yes + No 02 If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered 'No' to the above question, enter N/A. 03 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively + I have limited experience or require assistance to communicate effectively + I can communicate effectively + I can communicate effectively and help others improve their communication 04 Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. + I have no experience and/or am uncomfortable displaying professionalism + I have limited experience or require assistance to display professionalism + I can display professionalism + I can display professionalism and help others improve their ability to display professionalism 06 Explain your rating by providing specific and relevant examples in the box below. 07 Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + I have no experience and/or am uncomfortable following policies and procedures + I have limited experience or require assistance to follow policies and procedures + I can follow policies and procedures + I can follow policies and procedures and help others improve their ability to follow policies and procedures 08 Explain your rating by providing specific and relevant examples in the box below. 09 Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. + I have no experience and/or am uncomfortable managing projects + I have limited experience or require assistance to manage projects + I can manage projects + I can manage projects and help others improve their ability to manage projects 10 Explain your rating by providing specific and relevant examples in the box below. 11 Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. + I have no experience and/or am uncomfortable thinking critically + I have limited experience or require assistance to think critically + I can think critically + I can think critically and help others improve their ability to think critically 12 Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email