Administrative Coordinator 4 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4835499) Apply  Administrative Coordinator 4 Salary $2,602.00 - $4,682.00 Monthly Location Woodworth, LA Job Type Classified Job Number OMF-165997-02-17-25-BC Department DAF-Agriculture and Forestry Opening Date 02/19/2025 Closing Date 2/27/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Job #OMF-165997-02-17-25-BC The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace. This position (#165997) is located in the Office of Management & Finance section, Mechanic shop, in Woodworth, LA, Rapides Parish. Selected Core Competencies: Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Selected Preferred Competencies: Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources. Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change. Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals. Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity. This position may be filled by probational appointment or promotion of a classified Louisiana Department of Agriculture and Forestry employee serving with permanent status. Applicants who are not permanent employees of Louisiana Department of Agriculture and Forestry will be required to serve a 24-month probationary period. No Civil Service test score is required in order to be considered for this vacancy. *ResumesWILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. This agency participates in the E-Verify system for verification of citizenship and employment authorization. All applicants selected for employment must submit to drug screening. If you are contacted for an interview, please let us know at that time if you have a need a special accommodation for a disability. For further information about this vacancy, contact: Brandi Collins HR Specialist Louisiana Department of Agriculture & Forestry 5825 Florida Blvd., Suite 1001 Baton Rouge, LA 70806 bcollins@ldaf.state.la.us The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors. Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program. Examples of Work Incumbent performs high-level departmental program duties primarily in support of the Department of Agriculture & Forestry's Regional Mechanic Shop, within the Office of Management & Finance. Incumbent serves as liaison and/or contact person for the department between other departments, departmental customers, and outside vendors. Provides field support to the LDAF property manager with regard to asset management and purchasing support to facility services. Provides essential support for purchasing and acquisition during emergency events. Supervision for this position is received from the Mobile Equipment Shop Foreman or person of higher authority. Duties are listed below: 45% Purchasing/Inventory Orders, receives, and administers supplies and parts for fleet services, facility maintenance, and other general office supplies for all offices of LDAF. Maintains accurate inventory of all supplies. Responsible for maintaining a LACARTE purchasing card m accordance with purchasing rules and regulations. Completes necessary forms to open bids for commodities needed to perform services in the mechanic and welding shops. Prepares the purchasing forms (i.e. LDO, Confirmations, Bid tabulations, etc.) with the appropriate contract line and commodity coding and submit them to accounting or purchasing section for processing and payment. Maintains an adequate inventory of frequently used items used in a LDAF fleet operations. Verifies invoices with supplies when orders are received. Processes invoices and prepares paperwork to forward to Management & Finance for payment. Responsible for ensuring compliance with purchasing guidelines, rules and regulations. 30% Fleet Service Management Responsible for maintaining the workflow in the Regional Mechanic Shop by scheduling appointments, entering information into the FASTER Fleet asset management and repair system. This system contains vital statistical information to better manage fleet operations and cost. Generates a shop ticket for each vehicle being serviced. Enters information into the FASTER fleet system showing vehicle number, parts used, consumables used, mechanic's information, labor hours, etc. Completes weekly FASTER fuel transfers. 10% Time Administration/General Support Functions Primary and backup time administrator for regional offices. As such, completes and reviews required time administration reports to ensure employees and supervisors have completed necessary time entries. Completes and submits prior period adjustments to correct time entries for closed pay periods. Maintains copies of time sheets, prior period adjustments, reports, and corresponding documents for each pay period. Answers and directs telephone calls as well as light typing and filing for the shop. 10% Inventory Management Provide assistance to Administrative Services/ Asset Management Office in the coordination of surplus property in the respective field offices. Prepare appropriate documentation to include inspection reports and property transfer forms. Coordinates the transporting and delivery of surplus assets to LPAA. 5% Emergency Essential Support Incumbent provides support for field operations during emergency events and is considered an essential employee. Assist primarily in providing purchasing support for field offices. Responsible for ensuring compliance with FEMA guidelines and regulations. Participates in regular emergency training exercises. Incumbent shall successfully complete the Emergency Management Training classes IS 100,200,700 and 800. Other duties as may be assigned. Functional Requirements: + Light to moderate lifting, 20 pounds with occasional lifting of up to 40 pounds + Prolonged sitting at work station + Occasional bending or kneeling + Occasional demands maybe required for moderately strenuous activities in emergencies over long periods of time + Lifting items such as tools, computer, scanner, luggage or other items used to travel and perform duties/attend class throughout the state Environmental Factors: + Working indoors and occasionally outdoors Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with the LDAF Nepotism Policy, do you have any immediate family members or relatives who are currently employed with the LDAF? Immediate family member is defined as children (blood, step, adopted), spouse, brother, sister, father, mother, sister-in-law, brother-in-law, daughter-in-law, son-in-law, mother-in-law and father-in-law. Relative includes immediate family members previously defined and also includes grandfather, grandmother, grandson, granddaughter, uncle, aunt niece and nephew. + Yes + No 02 If you answered "yes" to the above question, please list the name of your immediate family member and/or relatives currently employed by the LDAF. If you answered "no" to the above question, enter N/A. 03 Are you currently a classified employee of Louisiana Department of Agriculture & Forestry serving with permanent status? + Yes + No 04 Do you have a valid Louisiana driver's license? + Yes + No 05 The incumbent of this position may drive a state-owned vehicle during working hours. Office of Risk Management prohibits drivers with three or more moving violations in a one-year period from operating a state-owned vehicle. o Based on this information; will you be able to operate a state-owned vehicle? (use when driving is a requirement of the position). + Yes + No 06 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 07 Explain your rating by providing specific and relevant examples in the box below. 08 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 09 Explain your rating by providing specific and relevant examples in the box below. 10 Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. + 1= I have no experience and/or am uncomfortable displaying professionalism + 2= I have limited experience or require assistance to display professionalism + 3= I can display professionalism + 4= I can display professionalism and help others improve their ability to display professionalism 11 Explain your rating by providing specific and relevant examples in the box below. 12 Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 13 Explain your rating by providing specific and relevant examples in the box below. 14 Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. + 1= I have no experience and/or am uncomfortable managing time. + 2= I have limited experience or require assistance to manage time + 3= I can manage time + 4= I can manage time and help others improve their ability to manage time 15 Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email