Job Description: The Administrative Coordinator for the Center on the Biology of Aging provides high-level administrative and operational support to the Director and its faculty including complex project management, laboratory research support, instructional and professional activity support, and event planning. This person will serve as the lead contact representing the Center, which includes over 30 faculty across Brown University departments and to VIP guest speakers including rising star scientists the Center wants to recruit. Duties include processing orders for Center faculty laboratories, event planning, developing and maintaining the Center’s website, maintaining publication data bases, scheduling and planning travel arrangements, monitoring of account budgets, reconciliation of ledgers, invoices and purchase orders, processing of invoices and expense reports, course support, manage listserv/Center on the Biology of Aging email, takes meeting minutes, manage director’s calendar, and other administrative and operational support duties. This person may also be asked to assist in ad-hoc projects as needed, including backup for departmental events. Job Qualifications: Education and Experience: + Required: Bachelor’s degree and 1-2 years administrative support experience, preferable in an educational environment, or equivalent combination of education and experience. + Previous Workday experience is a plus. Job Competencies: + Possesses a willingness and ability to support a diverse and inclusive campus community. + Strong computer skills including Word Processing, Financial Programs, database management and web- based applications. + Excellent written and communication skills + Ability to think independently and creatively + Ability to handle multiple deadlines and projects + Strong interpersonal skills + Must be detailed oriented Criminal background and education check required. This position is not eligible for visa sponsorship from Brown University. Benefits of Working at Brown: Information on the Benefits of Working at Brown can be found here (https://www.brown.edu/a-z/benefits-working-brown) . Recruiting Start Date: 2024-06-05 Job Posting Title: Administrative Coordinator Department: Department of Molecular Biology, Cell Biology and Biochemistry Grade: Grade 8 Worker Type: Employee Worker Sub-Type: Regular Time Type: Full time Scheduled Weekly Hours: 37.5 Position Work Location: Hybrid Eligible Submission Guidelines: Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application. Still Have Questions? If you have any questions you may contact employment@brown.edu. EEO Statement: Brown University is an E-Verify Employer. As an EEO/AA employer (https://go.brown.edu/equal-employment-opportunity) , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies. Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community. Additional Information: Information about our salary ranges can be found here (https://www.brown.edu/about/administration/human-resources/compensation-services/salary-ranges) . Attachments: A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description. Questions Submitting Your Application: If you have questions about submitting your application, please contact employment@brown.edu.