Recruitment/Posting Title Administrative Coordinator Job Category Staff & Executive - Healthcare - Administrative Services Department NJMS-Medicine-Academic Medicine Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for NJMS- General Internal Medicine. The Administrative Coordinator oversees the day-to-day operations of the Division of General Internal Medicine (GIM). GIM is comprised of Primary Care, Med-Peds, Geriatrics, Preventive Medicine, Occupational Medicine. The Administrative Coordinator will be responsible for providing administrative support to the Division Director, Administrator, and faculty; will act as point of reference for faculty recruitment, which includes collecting applications, scheduling interviews, preparing itineraries, and maintain confidential files.

Among the key duties of this position are the following: Maintains Division Director’s calendar – Exercises considerable discretion and independent judgement in handling day-to-day matters on behalf of the Chair. Provides administrative support to the Division Director, Program Administrator, and Faculty. Acts as point of reference for faculty recruitment, which includes collecting applications, scheduling interviews, preparing itineraries, and maintain confidential files. Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc. Acts as principal liaison with various administrative departments and units of the University. Responsible for timely follow-up of problems and questions and maintains a log and documentation of same. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 21S Position Salary Annual Minimum Salary 57111.000 Annual Mid Range Salary 68274.000 Annual Maximum Salary 80870.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP